This Chapter reviews and critically analyzes laws in Ontario and other jurisdictions that provide insights into the development of an alternative process to establish a legal representative for RDSP beneficiaries. The benchmarks for reform are used flexibly throughout the review and analysis (see Chapter I.C, Approaches to the Project Process). One step toward meeting the first of the benchmarks is to build on achievements that have already been made. With that in mind, this discussion paper focuses on key issues that were identified repeatedly in the LCO’s research and preliminary consultations.
The first key issue, the Choice of Arrangements to Establish a Legal Representative for RDSP Beneficiaries, is the core issue for this project. It considers the general arrangement to designate a legal representative or to have one appointed. The other key issues consider aspects of any choice of arrangement that merit in-depth analysis. These are reviewed in discrete sections on the roles and responsibilities of stakeholders, the eligibility of legal representatives and safeguards against financial abuse.
Other issues were viewed as beyond the LCO’s mandate, not integral to the objectives for reform or overly resource-intensive. They include questions concerning the intricate procedural requirements that normally accompany personal appointments to validate them in law, and issues surrounding redress through the criminal and civil justice systems. Some of these issues will be reviewed in the LCO’s ongoing Legal Capacity, Decision-Making and Guardianship project.
B. Choice of Arrangements to Establish a Legal Representative for RDSP Beneficiaries
This section considers existing arrangements to establish a legal representative for financial management in Canada and abroad, beginning with two Canadian provinces that have created a process specific to the RDSP. It continues to review other arrangements in decision-making laws, the law of trusts and laws in the income support and social benefit sectors. It concludes with a summary of several broad options for reform.
Figure 2, Options for Reform in the Choice of Arrangements, which is located at pages 90 to 91, provides a visual aid for readers considering the options for reform relating to the key issue reviewed in this section. The LCO invites you to access Figure 2 as a point of reference throughout the remainder of the discussion paper. The options for reform are discussed again in Chapter VI, Options for Reform, in terms of their relative implications for implementation along with a summary of the other key issues for the project.
Each of the existing arrangements reviewed in this section begins with the common law or statutory presumption of capacity. The establishment of a legal representative may then be contingent on an adult executing a personal appointment, on a finding of incapacity or on the determination that an adult needs assistance. For instance, personal appointments, such as POAs and self-designated trusts, are private arrangements that use positive language to define the level of capacity an adult must have to appoint another person for assistance with decision-making. Personal appointments do not result in a finding that an adult is incapable; however, there may be procedures in place to ensure that an appointment is legally valid, such as the presence of a witness. External appointments, including court and administrative tribunal orders, are public processes that may be based on an assessment of incapacity. It is, however, also quite common for laws to create a means to establish a legal representative without consideration of an adult’s capacity, for instance, where he or she has a confirmed need for assistance in managing daily expenses. These concepts and their potential implications for RDSP beneficiaries were discussed at length in Chapter II.B.3, What is Capacity? Foundational Concepts and Tensions.
There is a notable lack of empirical evidence on the practical implications and effectiveness of existing approaches. The LCO has commissioned a research paper in the Legal Capacity, Decision-Making and Guardianship project that will evaluate the implementation of some of these alternative arrangements. We also hope to hear from the public in response to the issues raised here.
2. Canadian Provinces with a Process Specific to the RDSP
a. Saskatchewan Special Limited Powers of Attorney
The Saskatchewan Ministry of Justice and Attorney General has released an information booklet that recommends adults use a “special limited” POA to appoint an attorney for the RDSP. The booklet was published prior to the federal RDSP Review and may not directly respond to the detailed challenges that stakeholders reported. Nevertheless, it deals with the overarching issue for this project inasmuch as it recognizes that “some persons with extreme mental disabilities do not have the capacity to enter into a contract. In this case, the person requires a legal representative appointed to sign the contract to set up an RDSP”. Saskatchewan’s approach is creative and does not require legislative amendment. However, it is based on that province’s POA legislation, which contains a lower threshold for capacity than exists in Ontario.
In Saskatchewan, the threshold for capacity to execute a POA reflects the simplicity of the common law. The Powers of Attorney Act reads, “[a]ny adult who has the capacity to understand the nature and effect of an enduring power of attorney may grant an enduring power of attorney”. The explanatory booklet on the RDSP interprets this as a “low threshold” that could be met sufficiently “if a person understands that he or she is signing a paper that appoints a parent as attorney to create a savings account”. A special limited POA for the RDSP that follows the booklet’s recommendation would have a similarly low requirement.
The Saskatchewan Ministry of Justice and Attorney General suggests that a special limited POA be RDSP-specific only, limiting the scope of an attorney’s powers to that of a restricted plan holder, who would not have authority to decide terms for the timing and amount of one-time DAP withdrawals or the management of funds that have been paid out of the RDSP. It suggests that those extended powers would require full property guardianship due to concerns about safeguards against abuse:
It is suggested that the special limited power of attorney would give a parent the power to set up an RDSP, contribute funds, consent to someone else’s contributing funds, or transfer the RDSP to another financial institution, but not the power to withdraw funds or close the RDSP. For someone to have the ability to withdraw funds, he or she would have to apply for full property guardianship. Full guardianship has the protection of annual accountings, bonds and the ability for removal.
The LCO has learned that restricting a plan holder’s authority to request one-time DAP withdrawals, as suggested in the Saskatchewan approach, could conflict with some financial institutions’ operational constraints. Under the ITA, a plan holder does not have authority to manage funds that have been paid out of the RDSP. However, plan holders can request that one-time DAP withdrawals be made from an RDSP on the beneficiary’s behalf prior to, or during, the receipt of mandatory lifetime payments that begin at age 60 (for more information see Chapter II.B). The ITA enables each financial institution to stipulate as a term of contract whether DAPs are permitted. This is one of the areas of flexibility conferred on financial institutions to account for variations in their operational constraints. Most, if not all, financial institutions permit DAPs as a standard term of contract. As a result, if a legal representative were restricted from requesting DAPs, he or she might not be able to agree to the terms of contract that are necessary to open an RDSP at many financial institutions. Adopting the Saskatchewan approach in Ontario could limit an RDSP beneficiary’s choice of service provider. It also appears not to be commercially viable for financial institutions to offer two types of contracts for the RDSP.
An additional possible shortcoming of Saskatchewan’s suggested approach is that it disentitles RDSP beneficiaries from making one-time withdrawals, unless they have the capacity to do so independently. Therefore, it cannot serve those adults with diminished capacity who use the RDSP as a contingency plan throughout their lives, rather than for long-term savings. The LCO heard from one such person who regards the RDSP as a safety net in the event that his abilities, services or support networks change.
Where an adult is unable to meet the capacity test for a special limited POA or needs a legal representative for withdrawals, the information booklet notes that Saskatchewan’s The Adult and Co-Decision-Making Act allows a person to apply to the Court of Queen’s Bench (the equivalent of Ontario’s Superior Court of Justice) to have a property guardian or co-decision-maker appointed. Appointments can be for specific purposes and “any application could be limited to appointment as a guardian for the purpose of opening and managing the RDSP only, and not all of the adult’s property”. In Ontario, the SDA stipulates that the court can “impose such other conditions on the appointment as the court considers appropriate”, which could also include the appointment of a guardian for RDSP decision-making. However, RDSP beneficiaries and their families have experienced challenges with court-ordered guardianship, as discussed in Chapter III.C, Challenges Posed by Ontario’s Current Framework. Saskatchewan’s framework for co-decision making is reviewed as a less restrictive alternative to guardianship in Subsection 3(b), below.
Elements of the Saskatchewan special limited POA for the RDSP have been incorporated into Option 1 in Figure 2, Options for Reform in the Choice of Arrangements.
b. Newfoundland and Labrador Designation Agreements
Shortly after the federal government introduced measures in the Economic Action Plan 2012 to respond to feedback it received during the RDSP review, Newfoundland and Labrador passed a Bill to amend its Enduring Powers of Attorney Act to permit an adult to designate two authorized persons or the Public Trustee as his or her representative(s) for the RDSP under a “designation agreement”. These amendments are not yet in force. As a result, the effectiveness of Newfoundland and Labrador’s response cannot be evaluated. The parameters of the legislation, and the parliamentary debates that led to its adoption, can be discussed in a general manner, as can related commentary from the legal community.
Designation agreements are intended to address the same challenges that RDSP beneficiaries and their families have faced in Ontario, including expense, complexity and the negative repercussions of substitute decision-making on an adult’s well-being. The threshold for capacity to execute a designation agreement is a standard that is less restrictive than Newfoundland and Labrador’s requirements to execute a POA as well as those in Ontario with respect to property and personal care. It has been described as “laudable in that it empowers persons with disabilities to appoint individuals they trust to administer their RDSPs without the expense and delay of applying to the court for a formal appointment of, in the Ontario context, a guardian of property”.
Designation agreements are partially modeled on the British Columbia Representation Agreement Act, which adopts a novel functional approach that emphasizes the expression of desire and preferences, and the existence of a relationship of trust with a legal representative. The British Columbia legislation has been in force since 2001. Because there is more evidence of its effectiveness than the new Newfoundland and Labrador legislation, this approach is reviewed below under Subsection 3(a).
If an adult is unable to meet the threshold for a personal appointment, a spouse, cohabiting partner or child who has reached the age of majority can initiate an external appointment of the Public Trustee through the Trial Division Court (equivalent to Ontario’s Superior Court of Justice).
In Newfoundland and Labrador, designates can be assigned powers beyond those of a plan holder to enable them to manage RDSP funds that have been paid out of the RDSP. Designates are bound to do so in accordance with set investments or expenses that a court has the power to order under the Mentally Disabled Persons’ Estates Act. They also have the same responsibilities and standard of care to protect the adult’s best interests as an attorney. These provisions circumscribe the designate’s powers and guard against financial mismanagement. However, concerns have been expressed that the Newfoundland and Labrador legislation is not adequately explicit about the scope of authority to engage in transactions with third parties when managing funds paid out of the RDSP. Vincent De Angelis has commented that
[w]hile the Act limits the scope of authority of a designate in dealing with the RDSP funds, it leaves more questions than answers. For example, does the Act authorize the designate who receives funds from an RDSP to: open a bank account or to hold the investments in his or her name; to contract for goods and services; or to buy property on behalf of the incapable person? These concerns have been expressed by some of the financial institutions who will be left to interpret the scope of authority of the designate.
Furthermore, the LCO has heard from stakeholders that the safeguards in the Newfoundland and Labrador legislation place a higher degree of responsibility on the Public Trustee than may be implementable in Ontario due to resource constraints. Designates who are plan holders are required to submit an annual statement of accounts and operations to the Public Trustee, the adult and the issuing financial institution. Those who are authorized to receive payments from an RDSP must also submit a report summarizing all payments and expenditures. The Public Trustee is enabled to monitor designates and must also maintain a registry of designation agreements. These and other considerations regarding safeguards against abuse are discussed more comprehensively in Section E below.
Elements of the Newfoundland and Labrador personal and external appointment processes have been incorporated into Options 2 and 5 in Figure 2, Options for Reform in the Choice of Arrangements.
QUESTIONS FOR DISCUSSION
6. Do you have experience with a special limited POA for the RDSP in Saskatchewan?
7. Are there lessons to be learned from provinces with a specific process to appoint a legal representative for RDSP beneficiaries?
3. Decision-Making Laws: Alternatives to Ontario’s Framework
a. Personal Appointments
As noted previously, in recent years, alternative personal appointment processes have received increased attention with the adoption of the CRPD, and substantial law reform activity in Canada and abroad. A range of personal appointments that do not require a finding of incapacity have been accepted as less restrictive options to attorneys and guardians for property. They emphasize “the way in which most adults function in their everyday lives through interdependent decision-making which marshals available advice and support”. Canada is internationally recognized as a leader in this regard and the discussion paper focuses on laws in a number of Canadian territories and provinces. Brief mention is also made of the Victorian Law Reform Commission’s (VLRC) endorsement of these arrangements.
Supported Decision-Making Arrangements
The Yukon and Alberta permit adults to execute personal appointments in order to formalize the role of informal supports that adults with diminished capacity habitually access to assist them. These are called supported decision-making agreements or authorizations, respectively. In the Yukon, supported decision-making arrangements are available for personal care and financial matters. In Alberta, they are available for personal care but not financial affairs. The Yukon’s Decision Making, Support and Protection to Adults Act explains the purpose of supported decision-making agreements as
(a) to enable trusted friends and relatives to help adults who do not need guardianship and are substantially able to manage their affairs but whose ability to make or communicate decisions with respect to some or all of those affairs is impaired; and
(b) to give persons providing support to adults…legal status to be with the adult and participate in discussions with others when the adult is making decisions or attempting to obtain information.
Government representatives in the Yukon and Alberta have indicated that the creation of these types of appointments was primarily a response to ideological concerns about definitions of capacity voiced in the disability community. In Alberta, it also responded to a pragmatic need to formalize trusting relationships in the healthcare context in order to grant supporters access to confidential information. Because agreements are not registered in either jurisdiction, their uptake is not known. The Office of the Public Guardian in Alberta has stated that they have been very popular. In contrast, in the Yukon, it is believed that they have received limited use due, in part, to the lack of trusted or available supporters.
It is important to note for the LCO’s project, that the scope of a supporter’s authority over financial decision-making is constrained. In both jurisdictions, a supporter is prohibited from making decisions on behalf of an adult, and a decision made or communicated with assistance is considered a decision of the adult. An adult’s decision-making capacity is explicitly preserved. In Alberta, an adult must have capacity to make his or her own decisions before receiving assistance. The process is recommended only for “capable individuals who face complex decisions, people whose first language is not English and people with mild disabilities”. In the Yukon, “[t]hese agreements are for adults who can make their own decisions with some help”. In its 2012 final report on Guardianship, the VLRC recommended that supported decision-making arrangements could be used where a person does not “clearly lack capacity but…would benefit from support” or “may have questionable capacity to make certain decisions without support, but who would clearly be able to do so with the support of a trusted family member or friend”. Therefore, supported decision-making arrangements may not be suitable for adults who would continue to experience challenges in making decisions about the RDSP, despite receiving assistance.
Concerns have been expressed that “confusion and uncertainty could arise if support arrangements were available to assist people when making financial decisions”. For these reasons, Alberta’s framework applies uniquely to personal care and cannot be used for financial management. The Office of the Public Trustee for Alberta informed the LCO that supported decision-making arrangements could cause confusion because financial transactions necessitate a clear seat of legal authority and, under these arrangements, the person with ultimate authority remains the adult whose capacity is at issue. In the Yukon, a supporter can help an adult make decisions relating to banking, monthly budgeting, dietary expenses and other financial matters. However, the LCO heard from the Yukon Seniors’ Services and Adult Protection Unit that supported decision-making agreements are not used frequently in the banking context.
Supported decision-making arrangements have also been characterized as giving rise to increased opportunities for abuse, including coercion and undue influence. One area of apprehension is that “people dealing with such orders will mistakenly attribute decisional powers and responsibilities to people appointed as supporters, meaning that they operate as de facto guardianship orders without some of the checks and balances of true guardianship”. Less formal arrangements are also associated with “less accountability” and “being more distant from the oversight or purview of public sector bodies and agencies”.
Although the VLRC recommended that supported decision-making agreements be used for financial matters, its recommendations would explicitly prohibit a supporter from communicating decisions about significant financial transactions to third parties, such as banks, government agencies, utility and other service providers, as a safeguard against abuse. The VLRC suggested, “these decisions will need to be communicated by the person themselves or other arrangements will need to be considered to assist them if this is not possible, such as, for example, substitute decision making”.
Supported decision-making arrangements are summarized below under Option 3 in Figure 2, Options for Reform in the Choice of Arrangements.
Representation agreements (RAs) in the Yukon and British Columbia are another form of personal appointment but one that permits a “representative” to make legally enforceable decisions on an adult’s behalf with respect to the routine management of financial affairs. RAs are often characterized in the literature as facilitating supported decision-making or as a less restrictive alternative to POAs and guardianship. As was discussed above, Newfoundland and Labrador partially modeled its designation agreements—its response to the subject matter of this project—on British Columbia’s Representation Agreement Act. During the federal RDSP Review, individuals and organizations submitted to the federal government that the British Columbia framework operates well to establish a legal representative for the RDSP. The LCO heard proposals to create a comparable regime in Ontario during our preliminary consultations. The Representation Agreement Act is considered here after a review of its counterpart in the Yukon.
RAs in the Yukon sit at a midpoint between supported decision-making agreements and POAs. RAs give a representative authority to make decisions over prescribed financial matters, including signing negotiable instruments, taking steps to obtain benefits, investing and withdrawing funds, receiving and depositing pension or other money, and purchasing goods and services for day-to-day living. The Regulations to the Adult Protection and Decision-Making Act that prescribe such areas for financial management do not explicitly list the RDSP.
With a small population of just over 35,000 people, the Yukon has had approximately 30 agreements in place. They have been used to apply for and manage funds on behalf of adults with diminished capacity who were eligible for the Indian Residential School Settlement Agreement common experience payments (CEP). In that context, they were intended as a protective measure for adults who could be vulnerable to financial abuse because their receipt of this funding would likely have been known to the community. The example of the CEP raises concerns analogous to the RDSP, albeit the exigencies of applying for the CEP are not as complex as deciding RDSP terms.
The threshold for capacity to execute an RA in the Yukon is framed in the same manner as for supported decision-making agreements and POAs, requiring an adult understand the nature and effect of the agreement. Because RAs contemplate more complex transactions, the threshold is effectively higher than supported decision-making agreements. Depending on the powers that are awarded to the representative, it can be lower or potentially the same as for a POA. POAs are recognized more readily by banks and across jurisdictions. Therefore, where the purpose of an RA is the same as a POA, the Yukon Seniors’ Services and Adult Protection Unit promotes enduring POAs.
Nonetheless, there are several distinctions between RAs and POAs. One major distinction is that RAs cannot grant plenary powers over financial management. Additionally, RAs were designed to increase accessibility in terms of costs and validation requirements. Unlike in Ontario, in the Yukon, an adult’s lawyer must prepare a POA. The costs of a lawyer’s services can be prohibitive for some adults and RAs circumvent that requirement. However, because a lawyer’s involvement is perceived as a safeguard against abuse, RAs are cushioned with several measures to mitigate the risks of abuse. The Yukon Seniors’ Services and Adult Protection Unit plays an enhanced role in witnessing RAs in screening and approving the suitability of representatives. Other safeguards that depart from Ontario’s regime include that RAs expire at the earlier of three years or when an adult’s capacity declines. Therefore, they “are not for adults who have a degenerative disease like Alzheimer’s” or for those whose decision-making abilities fluctuate.
The LCO heard in our preliminary consultations that these provisions could possibly limit the applicability of the Yukon’s approach to the RDSP. The RDSP is a long-term savings vehicle that involves many years of decision-making for a legal representative. Even if the scope of a legal representative’s authority is limited to that of a plan holder, he or she may need to approve one-time DAP withdrawals and monitor investments throughout the lifetime of the RDSP. If a process to establish a legal representative for RDSP beneficiaries were restricted to a few years, it would require an adult to execute a new agreement at regular intervals, or seek an external appointment should his or her capacity decline. This could be regarded as a positive safeguard or an added complication.
An RA in British Columbia can endure into an adult’s incapacity. Similar to the Yukon, RAs in British Columbia include an extended list of areas for routine financial management. The Representation Agreement Act and related Regulations set out an exhaustive definition of what constitutes “routine financial management”. Although RRSPs and Registered Retirement Income Funds (RRIFs) are listed as areas of activity, the RDSP is not listed. This is because the legislative framework pre-dates the availability of the RDSP. The LCO confirmed that some financial institutions have accepted RAs in British Columbia to establish a plan holder for RDSPs.
The RDSP is a complex financial vehicle potentially involving substantial funds. It carries a risk of abuse that may be higher than the types of routine financial management currently covered under the law. Consequently, it raises significant policy concerns that the British Columbia government is considering. The LCO heard that financial institutions desire clarity with respect to the application of the legislation to the RDSP, particularly regarding the withdrawal of funds and management of payments, where the risks of financial abuse are higher. This should be kept in mind in weighing the options for reform for this project.
The Representation Agreement Act came into force in 2001 after years of “unprecedented broad based community-government collaboration”. With substantial input from the public about their aspirations for an alternative decision-making arrangement, it was positioned as one of several interlocking decision-making laws and was projected to supplant POAs. However, British Columbia’s POA legislation remained in force and, after a review of both regimes commissioned by the Attorney General, the two now operate in parallel.
The Representation Agreement Act as it was first enacted permitted an adult to authorize his or her representative for financial affairs to “do, on the adult’s behalf, anything that can be done by an attorney acting under a power of attorney….” In his Review of Representation Agreements and Enduring Powers of Attorney (McClean Report), A.J. McClean recommended that the wide scope of a representative’s authority be restricted to the routine management of the adult’s financial affairs and that enduring POAs persist as the chief instrument for property management. In 2007, the Representation Agreement Act was modified to remove the option of authorizing a representative to make financial decisions beyond the routine management of an adult’s affairs. A representative’s powers now include such areas of decision-making as the payment of bills, receipt and deposit of pension income, and making investments, among others that are stipulated in the Regulations. The execution process was also streamlined, so that a lawyer is no longer required.
RAs in British Columbia straddle supported and substitute decision-making. The Representation Agreement Act reads, “an adult may authorize his or her representative to help the adult make decisions, or to make decisions on behalf of the adult….” While some interpret this as meaning an adult can choose either to ask for assistance or to have decisions made on his or her behalf, others say that this provision is meant to be interpreted as a holistic arrangement that captures the dynamics of the decision-making process: an adult may require more or less assistance depending on his or her abilities with respect to the decision at hand. In his review, McClean noted that,
…at a philosophical, but in the end practical, level, it is said that the enduring power is too blunt a mechanism, vesting all decision-making power in the attorney. The representation agreement is more attuned to how decisions are made, and provides for not only joint-decision making and consultation, but also for taking into account the desires, beliefs and values of the adult.
Section 7 [representation agreement over financial affairs] was designed to provide a more flexible arrangement, under which a person could be assisted to make decisions, and have decisions made for him or her only as a last resort.
The decision-making process that is mandated under the Representation Agreement Act is, thus, targeted at adults who may have fluctuating, diminishing and issue-specific capacity. The definition of capacity itself reflects this purpose in adopting a set of non-cognitive factors to be considered in determining whether an adult can execute an RA. These factors create a threshold that is not just lower, but also substantively different, from that for a POA. In particular, it reflects a social policy decision to extend personal appointments to adults with significant mental disabilities who may have “unique ways of communicating” that can be understood by a trusted person who has personal knowledge of “what he or she values and wants and what he or she dislikes or rejects”. The factors are the following:
a) whether the adult communicates a desire to have a representative make, help make, or stop making decisions;
b) whether the adult demonstrates choices and preferences and can express feelings of approval or disapproval of others;
c) whether the adult is aware that making the representation agreement or changing or revoking any of the provisions means that the representative may make, or stop making, decisions or choices that affect the adult;
d) whether the adult has a relationship with the representative that is characterized by trust.
Framing capacity in this manner has been favoured in the disability community as a means to recognize the “shades of grey with respect to capacity”. A study conducted by the Nidus Personal Planning Resource Centre and Registry, a voluntary registration and advocacy support service, found that 989 RAs were made and registered between 2006 and 2009, 70 per cent of which included authority over financial affairs. The majority of adults executing RAs were between the ages of 19 and 29, followed by those between 80 and 89, but people of all ages have accessed these arrangements. The LCO also heard during our preliminary consultations that RAs have been recommended as a tool to assist adults in managing government income supports and social benefits in the developmental disability sector.
However, legal practitioners have been hesitant to embrace representation agreements. RAs originally required a lawyer’s validation and the discrepancy between the statutory threshold for capacity and the common law capacity to instruct counsel has been a source of unease. Despite eliminating a lawyer’s participation in the process of validating an RA, this tension has not been resolved for adults wishing to access legal advice.
Concerns have also been raised about whether there is an increased potential for abuse under RAs because of the liberal test for capacity. The LCO heard from certain stakeholders that the cognitive approach to determining capacity should not be altered in the context of complex financial transactions, such as the RDSP, where the risk and consequences of abuse are high. In its review of the Victorian guardianship regime, the VLRC declined to adopt the British Columbia approach, recommending instead an external appointment process for adults whose diminished capacity does not meet the traditional cognitive test. Furthermore, the flexibility in the scope of a representative’s authority, which includes assisting an adult and making decisions on his or her behalf has led some to doubt if there are adequate safeguards to protect an adult’s participation.
The Representation Agreement Act does contain enhanced safeguards against financial abuse and the misuse of a representative’s powers. The safeguard that differs most notably from arrangements in other jurisdictions is the requirement that an adult appoint a monitor in certain circumstances. An adult is not required to appoint a monitor if he or she has at least two representatives who must act unanimously in exercising their powers. If an adult has only one representative who is a spouse, the Public Guardian and Trustee, a trust company or credit union, a monitor is also not compulsory. In its study, Nidus found that even where monitors are not required, adults do appoint them. Overall, 52 per cent of RAs included a monitor and 74 per cent of adults chose to appoint a monitor rather than name more than one representative to act jointly. The majority of monitors are extended family members, friends and siblings. Approximately 20 per cent of RAs include two representatives acting jointly. Few RAs are constituted otherwise.
The Public Guardian and Trustee for British Columbia has confirmed that they have responded to complaints regarding RAs but has also suggested that they are not prevalent. There has not been a “significant case taken to court regarding financial exploitation by a representative” as had “been anticipated by some legal professionals”. Nevertheless, as noted previously, the risks of abuse may be higher with the RDSP than matters of routine financial management because of the wealth the RDSP attracts and the complexity of decision-making. This could be a particular concern should the scope of a legal representative’s authority extend to requesting withdrawals and managing funds that have been dispersed.
Elements of the Yukon and British Columbia’s representation agreements have been incorporated into Options 1 and 2, respectively, in Figure 2, Options for Reform in the Choice of Arrangements.
QUESTIONS FOR DISCUSSION
8. Would it be appropriate to lower Ontario’s threshold for capacity to grant a POA for property management for the specific purpose of establishing a legal representative for RDSP beneficiaries?
9. If a different threshold for capacity to execute a personal authorization for the specific purpose of establishing a legal representative for RDSP beneficiaries were accepted in Ontario, what definition of capacity would be flexible enough to meet the needs of RDSP beneficiaries?
10. Would a threshold for capacity based on the common law standard or non-cognitive criteria increase an RDSP beneficiary’s risk of vulnerability to financial abuse and misuse of a legal representative’s powers?
11. How would a supported decision-making arrangement or representation agreement for the specific purpose of establishing a legal representative for RDSP beneficiaries impact third parties?
12. How could a personal appointment process for the specific purpose of establishing a legal representative for RDSP beneficiaries be implemented in the Ontario context? Would it require an amendment to the SDA or the enactment of a standalone statute?
b. Streamlined Court and Administrative Tribunal Appointments
External appointments generally apply to circumstances where an adult does not have a private arrangement, such as a POA, and the adult’s challenges with decision-making are such that he or she cannot meet the threshold of capacity required for a personal appointment. An adult or another person may initiate an external appointment where it is believed that the adult experiences diminished capacity and is in need of assistance. Additionally, external appointments can be used as the first avenue of recourse for arrangements where the oversight of an independent adjudicator is desirable. Court orders for co-decision making are an example. In this section, co-decision making is considered as an alternative decision-making arrangement followed by a review of streamlined court applications and administrative tribunal proceedings.
Alberta and Saskatchewan permit an interested party to request that a judge appoint a co-decision maker to make decisions jointly with an adult with diminished capacity. In Saskatchewan, co-decision making is available for personal care and financial matters. In Alberta, it is available for personal care but not financial affairs. In Saskatchewan, a judge may appoint a co-decision maker as a less restrictive alternative to guardianship, where his or her “capacity is impaired to the extent that the adult requires assistance in decision-making in order to make reasonable decisions…and is in need of a property co-decision maker”. In both jurisdictions, co-decision-making arrangements are intended for adults who can make decisions for themselves with assistance.
Although a co-decision making appointment is established through the courts, it strongly resembles the supported decision-making arrangements discussed above. Co-decision making differs from supported decision-making insofar as a co-decision maker shares legal authority to make decisions with the adult. However, he or she must “acquiesce in a decision made by the adult and shall not refuse to sign a document…if a reasonable person could have made the decision in question and no loss to the adult’s estate is likely to result from the decision”. A co-decision maker’s authority may, therefore, simply consist of advising the adult and giving effect to his or her decision.
In contrast to supported decision-making, co-decision making does also have an added degree of formality for third party service providers. A co-decision maker can sign a contract in the banking context and a contract signed by either person alone may be voidable. Joint signatory arrangements, such as bank accounts, have been used in financial institutions for quite some time. Therefore, according to the VLRC, while it may take time for third parties to become accustomed to co-decision making arrangements, they should “not cause significant legal and commercial problems”. Others perceive the impact of co-decision making on third parties differently. In Alberta, co-decision making does not apply to financial management because it could cause confusion and uncertainty. In their review of alternative decision-making arrangements in Canada and abroad, Terry Carney and Fleur Beaupert remark,
Redolent of the fine distinctions between ownership rights under joint tenancies and tenancies in common (whether co-owners do or do not acquire a ‘share’), these options are among the most problematic in terms of public understanding of their social and legal function: they risk failing to pass the ‘corner shopkeeper’s understanding’ test.
Co-decision making only occurs as an external appointment, which in Saskatchewan entails a court proceeding. The VLRC cited two reasons for its belief that it would be inadvisable to establish a co-decision maker through a personal appointment. These include the acknowledgement that the adult will have impaired capacity, which calls into question the ability to “make a sound choice to enter into a co-decision making arrangement and to appoint a responsible person”. Additionally, the VLRC found that “co-decision making appointments are not an ideal future planning mechanism”.
Co-decision making accepts that an adult’s capacity may change over time and seeks to assist only with needs that are identified at the time of the appointment. At the time of an appointment, the adult might have difficulty making decisions alone but must be able to make them with the assistance of another. As an external arbiter, the court’s role is to provide independent scrutiny and a mechanism for ongoing review. If an adult’s capacity diminishes further, an order for co-decision making may be terminated.
In a recent study on guardianship reform in Saskatchewan, Professor Doug Surtees surmises that concerns about future planning may explain the low usage of co-decision making arrangements to date. Professor Surtees reviewed nearly all court applications over a seven-year period after Saskatchewan’s co-decision making legislation came into effect. He found that an overwhelming number of orders continue to grant virtually plenary guardianship and only 30 out of 446 orders were for co-decision making. Interviews conducted with lawyers involved in the applications indicate that 52 per cent agreed that powers beyond those needed as of the date of the application should be requested where there is a “reasonable likelihood” that an adult will require additional assistance at a later date, “as this will reduce the need for further applications”. Another 38 per cent agreed that supplementary powers should be requested where there is a “possibility” they will be needed in the future.
If the uptake of co-decision making has indeed suffered out of the concern that an adult’s capacity will decline in future, it is unfortunate. It would be inconsistent with the principle of least restriction that is fundamental to Saskatchewan’s legislation. However, it does highlight for the purposes of the LCO’s project on the RDSP that, like supported decision-making agreements, co-decision making is primarily aimed at adults who are able to make decisions with assistance; it may not be suitable for some adults with fluctuating or degenerative conditions. A second plausible explanation that Professor Surtees tenders for the low usage of co-decision making in Saskatchewan “is that the orders that are granted, despite their tendency to be virtually all plenary orders are, in fact, the orders that are needed”.
Saskatchewan’s co-decision making appointments are included below under Options 5 and 6, in Figure 2, Options for Reform in the Choice of Arrangements, which summarize streamlined court processes and administrative tribunal hearings, respectively.
Streamlined Court Applications
The procedural exigencies of court appointments have been associated with increased complexity and legal costs that could be prohibitive for RDSP beneficiaries seeking a legal representative. In Ontario, the SDA allows for the summary disposition of guardianship applications. Summary disposition applications are made by filing required documents with the court for a judge’s consideration. They circumvent the default requirement of participating in a hearing and may reduce costs associated with legal services. In other jurisdictions, such as Alberta and Saskatchewan, desk applications that do not require a hearing are also available for substitute and co-decision-making arrangements, which are a less restrictive alternative to guardianship. In Saskatchewan, desk applications for co-decision making are available for personal care and financial matters, while in Alberta they are restricted to personal care.
There is little evidence of how summary dispositions operate in Ontario. The LCO’s preliminary consultations confirm that summary disposition applications are used. The LCO heard from one lawyer that in some cases summary disposition applications have worked effectively and expediently as a streamlined process. They minimize the possibility of a court appearance, which makes them more cost-effective. They have particularly worked well in the developmental disability community, when the relationship between the adult and his or her family members is “straightforward” and the application is not contested.
However, summary disposition applications are not used frequently. The LCO has heard that one explanation for the low usage of summary disposition applications in Ontario is that appointing a guardian without a hearing has raised concerns regarding due process. The SDA does contain measures to ensure an adult’s rights of due process. For instance, it requires that notice of the application be served with accompanying documents on the adult alleged to be incapable, specified family members and the OPGT, among others. The SDA also requires at least one statement of opinion by a capacity assessor that an adult is incapable and, as a result, the same measures of due process that apply to capacity assessments for statutory guardianship appointments also apply to those for summary disposition applications. These include that a capacity assessor must provide information to the adult about the purpose and effect of the assessment and that the adult is entitled to refuse the assessment. In spite of these measures, it appears that the perception that summary disposition applications do not sufficiently safeguard an adult’s rights of due process persists. The Law Society of Upper Canada states the “it should be noted that not all jurisdictions or members of the bench allow guardianship matters to proceed in this fashion, citing that the seriousness of the relief requested requires a hearing”.
Concerns regarding due process in the context of streamlined court applications have been noted in other jurisdictions. For instance, Professor Doug Surtees informed the LCO that in Saskatchewan, the majority of court orders are made through an application without a hearing. Although this procedure was designed to be accessible, he believes it does not consistently safeguard an adult’s rights. Professor Surtees reports that the process is difficult to navigate, the adults who are the subjects of an application are infrequently consulted with respect to their wishes and they may not be thoroughly apprised of the process.
Alberta’s desk applications for guardianship and co-decision making provide an example of a streamlined court process with enhanced oversight and support from a government agency. In Alberta, a self-help kit has been made available to members of the public with forms that have been designed to be user-friendly. Applicants forward the desk application documents to specialized review officers within the Office of the Public Guardian who ensure proper completion of the documents and fulfill other duties including providing notice of the application to appropriate parties, drafting a review officer’s report and forwarding the documents to the court. The review officers typically meet with the adult who is subject of the application to consult with them about their wishes. The LCO heard that in Alberta, desk applications have generally been regarded as a success in terms of the number of persons using the process and reducing the need for a lawyer.
Another shortcoming of summary dispositions in Ontario was identified as cost. While legal costs may be reduced because they do not require a hearing, the costs of summary disposition applications can range between approximately $7,500 and $10,000 in urban centres. Documentation from capacity assessors makes up a large portion of these costs, possibly $3,000 to $4,000. Additionally, if a judge is not satisfied that a proposed appointment is appropriate based on evidence in the application, he or she may order further information or a hearing.
Should an alternative process to establish a legal representative for RDSP beneficiaries proceed through a streamlined court application, such as summary disposition, these expenses would need to be addressed. Every RDSP beneficiary must undergo an assessment to determine his or her eligibility for the DTC. Qualified medical professionals conducting those assessments embody an axis point that all beneficiaries pass through at some point in time before applying for the RDSP. The LCO received suggestions that these qualified medical professionals could create a resourceful and less costly means of determining an adult’s capacity. With adequate support and direction, they could also possibly assist in appraising an adult’s need for a legal representative, in addition to, or in lieu of a finding of incapacity.
Furthermore, any possible streamlined court application for RDSP beneficiaries in Ontario would need to respect an adult’s rights to due process, including consultation with respect to his or her wishes. The involvement of government staff could better secure rights of due process and increase uptake. Their involvement would, however, require additional resources that the Government of Ontario may not have. It is worth considering whether non-governmental organizations might play a role to minimize stress on government resources. Nevertheless, appropriate guidance and logistical support from the Government of Ontario would be necessary for a streamlined court process to operate smoothly.
The option of a streamlined court process is summarized below under Option 5 in Figure 2, Options for Reform in the Choice of Arrangements.
Administrative Tribunal Proceedings
Administrative tribunals with authority to appoint a legal representative for adults with diminished capacity exist in several jurisdictions. Speaking of such a tribunal in its jurisdiction, the Queensland Law Reform Commission explains that it was intended to provide
an accessible, affordable and simple, but sufficiently flexible way of establishing whether a person has decision-making capacity and of determining issues surrounding the appointment and powers of decision-makers where it is necessary for another person to have legal authority to make decisions for a person whose decision-making capacity is impaired.
The Consent and Capacity Board is Ontario’s administrative tribunal with expertise in issues of capacity and decision-making. Chapter IV reviewed the CCB’s mandate to create, amend and terminate substitute decision-making arrangements for incapable adults in area of health care. Insofar as this chapter considers alternatives to Ontario’s current framework, it is important to note that administrative tribunals in other jurisdictions also appoint substitute decision-makers for property management. Manitoba’s process to establish a substitute decision-maker for persons with developmental disabilities under The Vulnerable Persons with a Mental Disability Act is a notable example of an administrative proceeding that involves a hearing panel process in another Canadian province. The VLRC has also recommended that the Victorian Civil and Administrative Tribunal extend its mandate to making appointments for supported and co-decision making for financial affairs.
The LCO received suggestions from select stakeholders that the CCB’s mandate might be extended as an option for reform. If an external appointment process is desirable, the CCB could play a role as an impartial arbiter that is more accessible than the courts. As noted above, the CCB currently faces serious resource constraints. In the 2012/13 fiscal year the Board received 6,000 applications and scheduled over 3,100 hearings all while adhering to the Board’s legal obligation to schedule hearings within 7 days of receipt. The current staff complement can only handle the existing caseload and will face considerable challenges with any significant increase in volume. According to the Board’s annual reports the CCB is running a deficit of approximately $1 million per year. The Board’s current resource constraints must be a factor if considering adding to its mandate.
Beyond resource constraints, the CCB advised the LCO that it would be challenging to reconcile an alternative process to establish a legal representative for RDSP beneficiaries with its mandate and ongoing operations. The CCB determines if an adult is capable or incapable as a matter of law under the SDA and Health Care Consent Act, 1996 based on evidence presented to it from qualified medical practitioners and capacity assessors. The application of a different standard for capacity for an issue-specific area of decision-making, such as the RDSP, would not be a natural fit with the CCB’s current mandate. It would require training and, possibly, reconstituting the CCB membership to better reflect the RDSP context, for instance, through the addition of financial experts. Any change in its operations would need to follow a direction from the province bolstered by appropriate resources. Given that resource constraints exist at all levels in Ontario, it is not clear whether this is feasible.
The possibility of extending the CCB’s mandate is summarized below under Option 6 in Figure 2, Options for Reform in the Choice of Arrangements.
QUESTIONS FOR DISCUSSION
13. Would a co-decision making arrangement be flexible enough to meet the needs of RDSP beneficiaries?
14. How would a co-decision making arrangement for the specific purpose of establishing a legal representative for RDSP beneficiaries impact third parties?
15. Could a streamlined court process be used for the specific purpose of establishing a legal representative for RDSP beneficiaries as an “alternative course of action” to guardianship? Would an amendment to the SDA or enactment of a standalone statute be necessary to expand the Superior Court of Justice’s mandate?
16. What measures would be required to make a streamlined court process for the specific purpose of establishing a legal representative for RDSP beneficiaries fair, cost-effective, speedy and user friendly?
17. Is there a role for community organizations in providing enhanced support at the front-end of a streamlined court process for the specific purpose of establishing a legal representative for RDSP beneficiaries?
18. Would it be feasible to integrate a process for the specific purpose of establishing a legal representative for RDSP beneficiaries into the existing mandate of the Consent and Capacity Board?
19. Should an external appointment process for the specific purpose of establishing a legal representative for RDSP beneficiaries be based on an assessment of capacity or an adult’s need for assistance in RDSP decision-making?
4. The Law of Trusts
Before the introduction of the RDSP, private financial planning for persons with disabilities focused on the law of trusts. Trusts are regulated by the common law and by statute. The RDSP is itself a statutory trust: the ITA stipulates that RDSP funds are to be held in trust by a financial institution, which acts as the trustee. Trusts are a well-established method of assisting persons with disabilities in managing their assets, such as life insurance, inheritances and personal injury settlements.
There have been many comparisons of the advantages of the RDSP and traditional trust mechanisms, and lawyers may advise their clients to set up both, depending on their means and interests. However, the interaction of RDSP funds and trusts has not been addressed. Several stakeholders in the LCO’s preliminary consultations suggested that a trust could respond appropriately to the challenges of RDSP beneficiaries by permitting a trustee to act as a legal representative.
The law of trusts is very complex and whether a trustee could act as a legal representative for the RDSP is uncertain. Funds in an RDSP may include mixed contributions from public and private sources, and it is unclear who would have legal authority to create a trust for an RDSP beneficiary and to transfer these funds to the trustee. As a result, clarification on the creation of a trust, the legal authority to transfer RDSP funds and the interaction of trustees with financial institutions would require strong guidance from the province.
This section reviews a number of trusts that are available in Canada and abroad to consider whether a trust mechanism could be used as part of the process for establishing a legal representative for RDSP beneficiaries.
b. Establishing a Trust for Adults with Diminished Capacity
Trusts differ considerably according to the type of trust and each trust’s conditions, which are particularized in the legal instrument that creates it, variously called, among other things, the deed, agreement or declaration. In addition, the law of trusts is constantly evolving over time. This flexibility is valued as a positive characteristic because trusts are adaptable to social needs; however, commentators have remarked that it makes a strict definition problematic. That said, trusts do have several essentials features. One of their essential features is a fiduciary relationship between the trustee and beneficiary. This makes them different from a simple contract and the courts can impose a trust where a relationship warrants it, even in the absence of an express agreement. Another feature is the transfer of a person’s property to the trustees who administer it for his or her benefit. Eileen E. Gillese provides a useful description of these features:
In its simplest terms, a trust arises whenever there is a split in legal and beneficial ownership to property – that is, whenever one person holds legal title to property and is legally obliged to manage that property for the benefit of another.
A trustee is a fiduciary who holds, and makes decisions about, property for the benefit of the beneficiary. A substitute decision-maker under the SDA is also a fiduciary who must manage an adult’s property for his or her benefit. Under decision-making laws, a trust company can be appointed as a substitute decision-maker or representative. Moreover, trusts that are established by private individuals are regularly used in “innovative and imaginative” ways to “provide for the financial interests of an incapable adult”. Estates and trusts lawyer Harry Beatty explains,
Where there are significant limitations on the ability of a beneficiary to manage money or property, a trust is a means of ensuring that they will be managed prudently.
Where the impact of the disability is episodic, as may occur for example with multiple sclerosis or bipolar disorder…the trust will assist the beneficiary during the most difficult periods in her or his life, when the beneficiary may be temporarily unable to deal with financial issues, or finds it very difficult to do so.
A trust can be used as a future planning mechanism, like a POA, that a capable adult establishes for him or herself in anticipation of declining capacity. The test for capacity to create a trust is not unlike that for a common law POA. It is less stringent than the threshold for capacity to grant an enduring POA in Ontario under the SDA, requiring only that the adult is able to “understand substantially the nature and effect of the transaction”. As noted previously, this threshold may be too high for some adults with mental disabilities depending on the scope of a legal representative’s authority. The same observations regarding Saskatchewan’s special limited POAs and the Yukon’s representation agreements can be made with respect to self-designated trusts because they adopt a similar definition of capacity (see Sections 2 and 3, above).
Self-designated trusts are considered under Option 4 in Figure 2, Options for Reform in the Choices of Arrangements.
c. Types of Trusts: Discretionary and Henson, Court-Ordered and User Controlled
A trust can also be established by an individual other than the beneficiary or through the courts. There are many types of trusts and this discussion paper cannot review all of them. Three types of trusts that are commonly used in Canada, the United States and the United Kingdom for persons with disabilities are reviewed below.
Discretionary and Henson Trusts
Discretionary trusts are usually created by one or more relatives of a family member with a mental or physical disability. When used for disability benefits planning purposes, they are referred to as Henson trusts. The trustees who administer a Henson trust have discretion in determining who the beneficiaries are, and authorizing contributions, investments and withdrawals. This makes the role of trustees somewhat analogous to that of a plan holder for the RDSP. The trust terms may provide that payments be made to or for the benefit of the beneficiary. For instance, trustees can direct payments to the beneficiary through a separate bank account in appropriate amounts to give him or her control over day-to-day spending. Payments can also be made directly to individuals and organizations for the benefit of the beneficiary, such as a landlord, a utilities company or a provider of disability services.
Henson trusts are not considered assets under ODSP. Payments from a Henson trust may also be exempt as income under ODSP within specified limits. The treatment of Henson trusts under provincial income support programs, such as ODSP, can be advantageous to many persons with disabilities who rely on government income supports. However, the absolute nature of the discretionary powers of trustees is inconsistent with the RDSP policy objectives, goals for reform and principles for the law as it concerns persons with disabilities, including dignity, participation and autonomy. It also increases the risks of financial abuse.
Several commentators have noted that Henson trusts are particularly prone to conflicts of interest because “[i]f a trustee is also a residual beneficiary, for example, it is relatively easy for the trustee to preserve the trust fund by denying requests for discretionary expenditures on the person with a disability”. These risks related to withholding funds are mitigated in the case of the RDSP, which was purposefully designed to be paid out regularly in set amounts to beneficiaries after the age of 60. Nonetheless, RDSP beneficiaries would have few rights of recourse to challenge a legal representative’s decision with respect to any type of financial management under an arrangement like a Henson trust.
Beyond Henson trusts, Ontario does recognize trusts that allow the beneficiary to participate in decisions regarding the funds in trust. Conditions can also be placed on the trustees’ authority in the trust deed, for example, regarding investments or expenditures. The remainder of the discussion in this section concerns these types of trusts.
Court Ordered Trusts
The Superior Court of Justice has inherent and statutory jurisdiction over trusts. The Court can impose a common law trust where there is a fiduciary relationship that demands the recognition of a trust, even though the parties did not expressly create one. The Court’s authority over these so-called “constructive” trusts is largely limited to a remedy to compensate persons for losses that result from a relationship of unjust enrichment. The Court also has jurisdiction to determine matters concerning the administration of trusts inherently, and under the Trustee Act and Rules of Civil Procedure. For instance, it can appoint trustees, fix their compensation and preside over an accounting of the trust’s administration.
A judge can create a trust and order that assets be transferred into trust following a court proceeding to safeguard the assets of a successful litigant. For instance, in Ontario, the courts have authority to deal with awards of support to dependents by ordering that they be held or paid in a trust under the Succession Law Reform Act. Where any property is held in trust arising from a will, settlement or other disposition, the Variation of Trusts Act also permits the Superior Court of Justice to approve any arrangement varying the trust or enlarging the powers of the trustees on behalf of a person who is incapable of assenting. In the United States, courts have jurisdiction under the United States Code to create a “special needs trust” for a person with a disability to protect his or her assets from being counted as income and resources for the purposes of Medicaid eligibility. Funds may provide an income stream to the beneficiary or be paid to third parties for goods and services.
In both Canada and the United States, standard safeguards against abuse that can be incorporated into a trust instrument include the appointment of more than one trustee or of a trust protector. A trust protector is a third party who is enabled to exercise independent oversight over the administration of the trust and monitor the performance of the trustee(s). The trust instrument can define the powers of a trust protector, which can resemble those of a monitor under a British Columbia representation agreement.
If a court-ordered trust mechanism is desirable as an option for reform, the procedural exigencies involved in the application process must be fair and accessible. Subsection 3(b), above, addresses streamlined court and administrative tribunal appointments and many of the observations made there are also relevant to this option.
The external establishment of a trust under the supervision of the courts is considered under Option 7 in Figure 2, Options for Reform in the Choices of Arrangements.
User Controlled Trusts
User controlled trusts are an example of a type of trust that is regularly accessed to manage government benefits. In the United Kingdom, the English national Department of Health and local government authorities recommend that recipients of direct payments for government social services, who are unable to manage their finances, get support from a user controlled trust. Since 1996, persons eligible for government benefits for social care, including adults with mental disabilities and older adults, have been able to receive direct payments for services according to individualized budgets. The policy framework for direct payments is national but local government authorities administer them to their constituencies.
Soon after direct payments began, concerns were expressed that certain groups would face challenges in accessing them. The Department of Health’s annual returns revealed low uptake among older adults, and persons with developmental and psychosocial disabilities. Research into the low uptake rates indicates that one of the factors was that recipients required support with managing direct payments. User controlled trusts were promoted to address this problem, among other strategies. The National Health Service describes user controlled trusts as “a way for people who don’t have capacity or ability to manage their own direct payments to get support from people close to them”.
A user controlled trust can be established by three or more trustees “drawn from family members, and wider contacts such as friends and neighbours, or people who have worked with the direct payment recipient and know them well”. Once the trust instruments are executed, the trustees must enter into a contract with the government service provider and open a separate bank account for payments. Depending on the conditions set out in the trust, the user controlled trust can be responsible for managing the beneficiary’s budget, employing professional service providers and making purchases.
The beneficiary is the controlling decision-maker of a user-controlled trust and his or her expression of preferences is intended to be the basis for the trustees’ decisions, despite issues of capacity. The Department of Health states that “as the person getting the support/services, [the individual] should be central in any planning meetings, and their wishes always consulted”. Several government sources recognize that an adult’s behavior and communications are sufficient indicators of choice, and that user controlled trusts are suitable for persons with fluctuating abilities. The Kent County Council states,
An Independent Living Trust is not the same as one which promotes substitute decision-making. It is a tool to enable people to maintain independent living, choice and control – the individual directs the decisions that such a Trust makes and becomes involved as much as possible in the process e.g. attending trust meeting[s].
A Trust is often used where people make choices and indicate preference through things such as body movement, gestures, vocalization, behavior and emotions. A Trust may also be set up for people who have progressive impairments and may, one day, be less able to manage their support without a Trust e.g. someone with dementia or extended ‘crises’ periods of mental ill health.
One way in which user controlled trusts differ from other private trusts is in the level of support that is made available to the trustees through local government agencies that approve them. This makes user controlled trusts similar to the arrangements discussed in the section below on laws in the income support and social benefits sectors. In addition, it could lower the expense that is normally associated with setting up a trust privately by retaining a lawyer. As is also discussed below in the same section below, this intense participation of government agencies requires resources that the Government of Ontario may not have at present. Nevertheless, user controlled trusts can incorporate safeguards that are regularly drafted into trusts governance documents, such as holding periodic meetings, reporting and accounting among co-trustees.
There is some empirical evidence on the efficacy of user controlled trusts. Commentators have made positive remarks about how they have increased the uptake of direct payments in the community of persons with learning disabilities. One study that surveyed the implementation of strategies to increase uptake of direct payments in the United Kingdom noted drawbacks, such as the feeling that the beneficiaries’ abilities to contribute to decision-making were not always fostered as much as possible. However, it contained an overall positive assessment:
[User controlled trusts] were seen as having the advantages of sharing responsibility, coordinating support to an individual, and giving trust members a clear role where they take their responsibilities seriously. Enabling an individual to have choice and control, even though not passing the ‘able and willing test’ was given as one of the advantages.
The schemes were seen as hugely beneficial to users, since in many cases they would have been refused a direct payment without them….
The approval of a trust under the supervision of a government agency is considered under Option 8 in Figure 2, Options for Reform in the Choices of Arrangements.
QUESTIONS FOR DISCUSSION
20. Could a trustee act as a legal representative for RDSP beneficiaries in Ontario?
21. Who would have legal authority to create the trust for the specific purpose of establishing a legal representative for RDSP beneficiaries and to transfer the RDSP funds to the trustee?
22. What measures would be required to implement a trust mechanism as an option for reform in Ontario?
23. Would a self-designated trust based on the common law threshold for capacity be flexible enough to meet the needs of RDSP beneficiaries?
24. Could a streamlined court process to appoint a trustee as a legal representative for RDSP beneficiaries be integrated into the Superior Court of Justice’s existing jurisdiction over trusts?
25. Could an Ontario government agency be charged with approving a deed of trust for the specific purpose of establishing a legal representative for RDSP beneficiaries? If so, which government agency would be suitable?
5. Laws in the Income Support and Social Benefits Sectors
This Chapter reviews processes that are embedded into income support or social benefits programs in order to appoint a person to manage a recipient’s funding as a less restrictive option to guardianship. Income supports and social benefits take different forms across jurisdictions. The RDSP is a unique financial investment vehicle. Much more common are government programs that cover basic living expenses, such as ODSP, and that provide individualized funding based on the recipient’s special needs, for instance, direct funding for persons with development disabilities under the Ministry of Community and Social Services Act. These forms of income supports and social benefits are discussed throughout this discussion paper, particularly in Chapters II.A and IV.A, and directly above in Section 4 on user controlled trusts.
Where income supports and social benefits are distributed as direct payments to an adult, he or she may experience difficulties in planning and managing the funds. An adult may proactively request assistance from his or her case worker. Alternatively, the adult’s case worker or a third party, such as a parent or spouse, may initiate the appointment of another person to manage the adult’s payments. The appointment process in these situations depends on rules in the relevant program. Programs can be national or subnational, or specific to a target client group. This chapter reviews select programs in Canada and abroad, making reference to what little empirical evidence there is to evaluate them.
b. Income Support Programs
Ontario Disability Support Program
Approximately 50,000 ODSP recipients obtain assistance from what is commonly referred to as an “ODSP trustee” to manage their income support payments. The Ontario Disability Support Program Act, 1997 (ODSPA) empowers the Director to appoint such a person to act for a recipient if there is no guardian of property or trustee and the Director is satisfied that the recipient “is using or is likely to use his or her income support in a way that is not for the benefit of [the recipient and his or her dependents]”. The roles and responsibilities of a trustee are described in the ODSP Regulations and Income Support Directives (Directives). Together, they provide guidance on issues including how the process is triggered, factors to be taken into consideration in appointing a person to act for the recipient and accountability measures.
Those appointed under the ODSPA are not formal trustees, such as those discussed in Section 4 above, and their authority is not recognized to decide matters for the RDSP or by the CRA for income tax purposes. The appointment process can be initiated at the request of the recipient, his or her dependents or an ODSP staff member. Any person may provide information to an ODSP staff member that triggers a request. In certain cases, a family member accompanying an adult through the application process is appointed from the outset.
The process to appoint a person to act for a recipient does not include a capacity determination; it is based on an informal objective assessment of the recipient’s need for assistance in managing his or her income support according to enumerated factors to be taken into consideration. The factors include whether the recipient has asked for assistance, a reliable third party has provided information that the adult requires assistance and/or the adult frequently runs out of money for food or shelter. There is a strong emphasis on making all possible efforts to gain the recipient’s cooperation and agreement before appointing an ODSP trustee.
A review of the legislative history of the ODSPA reveals that the determination of an adult’s capacity was intentionally omitted from this appointment process. While the Bill to enact the ODSPA was open for public comment, a number of community organizations made submissions against the proposed inclusion of a capacity assessment. Then Director of Policy and Research at ARCH Disability Law Centre suggests that “the reason for removing this provision may well have been a realization that ODSP officials should not make what is essentially a legal determination about a person’s capacity”. In contrast, for a trustee to be appointed on behalf of an adult recipient of Ontario Works, evidence of incapacity from a medical practitioner may be adduced to determine whether the recipient needs help in managing his or her income support. The local Ontario Works Administrator will take into consideration the medical practitioner’s assessment as well as other factors when making a decision.
ODSP has several safeguards in place in relation to trusteeships, including mandatory annual reporting, periodic reviews and the replacement of a trustee. ODSP is creating a template for annual reports in order to improve reporting. One of the purposes of these accounting measures is to assist in determining if a recipient still needs assistance in managing his or her income. Concerns have been expressed and complaints made to ODSP regarding trustees mismanaging a recipient’s funds. ODSP investigates these allegations by conducting a review of the appointment, following which it may remove and substitute the trustee. Where warranted, ODSP will make a referral to the OPGT or the police. ODSP can also provide compensation up to a maximum of one month’s benefits in cases of mismanagement if satisfied the recipient would be unable to provide for his or her basic needs and shelter without compensation.
Canada Pension Plan and Old Age Security
The Canada Pension Plan is a contributory program that provides pensions and benefits to almost all persons who work in Canada. CPP recipients include persons who are unable to work because of disability. The Old Age Security program provides government funded pensions based on age, residency and income criteria. The LCO heard in our preliminary consultations that many recipients of CPP and OAS have trustees appointed to manage their funds. The CPP and OAS procedures to appoint a trustee are comparable to those for ODSP, as are the contextual circumstances surrounding the appointment. There are, however, a few significant exceptions that are reviewed in this section.
CPP and OAS integrate a staged approach to decision-making assistance. Where an adult is capable, he or she can consent to name a person to communicate on his or her behalf with Service Canada. This allows Service Canada to disclose and receive personal information through the authorized person but does not provide him or her with powers to apply for or manage an adult’s benefits. This first stage of decision-making assistance is the least intrusive. It can be likened to supported decision-making arrangements in the Yukon and Alberta, discussed above. CPP also separates the appointment of a trustee who can apply for benefits on an adult’s behalf from a trustee who can manage an adult’s payments. This is somewhat similar to the separation of a plan holder from a representative who assists an RDSP beneficiary in managing payments out of the RDSP.
In order to appoint a trustee, an adult must be found “incapable of managing his own affairs” and incapacity must be “by reason of infirmity, illness, insanity or other cause”. A licensed medical practitioner is required to evidence an adult’s incapacity in a Certificate of Incapability, which lists assessment criteria that differ from the statutory test under the SDA. It asks the medical practitioner to determine if the adult has:
- Good general knowledge of what is happening to his/her money or investments?
- Sufficient understanding of the concept of time, in order to pay bills promptly?
- Sufficient memory to keep track of financial transactions and decisions?
- Ability to balance accounts and bills?
- Significant impairment of judgment due to altered intellectual function?
CPP and OAS use safeguards that are not dissimilar from ODSP, such as maintaining and reporting accounts. A trustee must also sign an agreement with Service Canada, which stipulates his or her roles and responsibilities, and is registered in an ESDC information bank. If members of the public have concerns about fraud, they can notify ESDC, which may refer the case to the Program Integrity unit for investigation.
Australia National Disability Insurance Scheme
Australia’s National Disability Insurance Scheme (NDIS) provides individualized financial assistance to persons with disabilities following an assessment of each person’s unique needs for supports and services. Individualized funding differs from the types of income supports and benefits reviewed above in this section, such as ODSP, CPP and OAS, which largely grant fixed, lump sum payments. Similar to the RDSP, individualized funding involves a planning stage – when the amount and timing of payments are decided – and a management stage – when the adult receives direct payments.
The NDIS enabling legislation was enacted after the CRPD came into effect and was subject to robust public consultation. The overarching principles laid down in the National Disability Insurance Scheme Act, 2013 reflect “the philosophies of supported decision-making, dignity of choice and the least restrictive alternative approach”. These principles are evident in the process to appoint a person to assist a recipient of NDIS benefits, called a “nominee”. For example, the principles recognize that “people with disability should be involved in decision-making processes that affect them, and where possible make decisions for themselves”.
Like CPP and OAS, NDIS adopts a staged approach to decision-making assistance, including correspondence and plan nominees. The role of a correspondence nominee is narrowly limited to the exchange of personal information. Similar to the RDSP, NDIS distinguishes the role of plan nominees between planning and managing funds that have been paid. An adult could have a plan nominee who serves one or both of these functions as well as more than one plan nominee with separate, or joint, decision-making authority.
Under the National Disability Insurance Scheme (Nominee) Rules, 2013 (Nominee Rules) a plan nominee may be appointed at the request of the adult or on the initiative of the Chief Executive Officer. If a nominee is appointed without a request from the adult, he or she must be consulted and several factors taken into consideration, including “whether the participant would be able to participate effectively in the NDIS without having a nominee appointed”; and “the principle that a nominee should be appointed only when necessary, as a last resort, and subject to appropriate safeguards”. Once appointed, a plan nominee must act on the adult’s behalf, “only if the nominee considers that the participant is not capable of doing the act” and “has a duty to apply their best endeavours to developing the capacity of the participant to make their own decisions….”
NDIS is a very new scheme and there is little empirical evidence of its effectiveness. Positive comments on nominee appointments under Australia’s social security regime, Centrelink, include that “[n]ominee arrangements provide flexibility for individuals to decide who can act as their ‘agent’, and also operate as a useful mechanism in situations where an individual has limited, intermittent or declining capacity”. However, concerns about abuse and the misuse of a nominee’s powers have also been expressed. Centrelink has been critiqued for failing to implement safeguards to determine a candidate’s suitability as a nominee and for its lack of systematic monitoring.
United States Social Security Representative Payment Program
Social security in the United States provides fixed pensions and benefits similar to CPP and OAS. The Representative Payee Program (Program) appointment process shares many features in common with the CPP, OAS and ODSP trustee appointment processes, reviewed above. Consequently, the Program is not reviewed here. However, in the absence of substantial commentary on the Canadian regimes, evidence of the Representative Payee Program’s effectiveness is briefly discussed.
It must be noted that the social and economic context for the United States’ Program is not analogous to that in Canada. In the United States, there are 8.4 million beneficiaries with representative payees managing $72 billion in annual benefits – numbers that are expected to grow as the population ages. For the past three years, funding for the Program has been nearly $1 billion below that requested. A report by the United States Government Accountability Office states that “the SSA [Social Security Administration] has faced challenges identifying, selecting, and monitoring representative payees” and that “Congress and others have expressed concerns that SSA may not be well positioned to administer the Representative Payee Program, as currently structured, in the future”. Reform of the Representative Payee Program has been ongoing for more than a decade at a scale that is hard to compare to Canadian programs.
Nevertheless, research in the United States’ context provides general lessons learned. Literature on the appointment of representative payees for persons with psychosocial disabilities has linked the Program to several positive outcomes. Payeeships have been perceived as instrumental in ensuring that adults’ basic needs are met, covering medical bills, decreasing hospitalization, reducing homelessness and improving overall living stability. As for the challenges, payees and adults identified a lack of education about, and assistance with, budgeting as well as inadequate opportunities for an adult’s input and involvement in daily money management.
The overwhelming critique of the Program is financial abuse. Many efforts have been made to address these concerns, including through the creation of a National Research Council Committee and the enactment of the Social Security Protection Act of 2004. Notwithstanding these efforts, the prevention and detection of financial abuse remains a strong challenge. The United States’ experience demonstrates that implementing safeguards in a wholly government-run program is resource intensive. Without adequate resources, financial abuse may go undetected. More information gained from research in the United States on the subject of financial abuse is presented in Section E, below, including proposals for reform.
An external appointment process that is administered by a government agency is considered under Option 9 in Figure 2, Options for Reform in the Choice of Arrangements.
QUESTIONS FOR DISCUSSION
26. Could an Ontario government agency administer an appointment process for the specific purpose of establishing a legal representative for RDSP beneficiaries? If so, which government agency would be suitable?
27. How would a government agency administered process for the specific purpose of establishing a legal representative for RDSP beneficiaries operate? Could it draw on knowledge of existing programs, such ODSP trustee appointments?
28. Should a government agency appointment process for the specific purpose of establishing a legal representative for RDSP beneficiaries be based on an assessment of capacity or an adult’s need for assistance in RDSP decision-making?
6. Summary of Options in the Choice of Arrangements
This section presents several broad options for reform in the choice of arrangements to establish a legal representative for the RDSP. Each option is summarized briefly based on the review and analysis above and is represented in Figure 2, Options for Reform in the Choice of Arrangements.
As noted previously, our task in this section was not to select between one existing arrangement and another; rather it was to understand the combination of diverse features they contain, how effective they are and whether they can contribute to a process to establish a legal representative for RDSP beneficiaries. Figure 2 presents options that mirror the existing arrangements discussed above with some amendments. They integrate cursory findings made with respect to how a given option would need to be implemented to meet the benchmarks for reform identified in Chapter I.C.
By way of example, a streamlined court process that builds on what we know of the summary disposition provisions in the SDA could be used to approve a trust deed that has been drafted in advance with the support of a government agency or community organization. The trustee could then be a person authorized to act as a legal representative for the RDSP beneficiary (Option 7). A personal appointment could be executed based on the common law definition of capacity to establish a legal representative in a process that is bolstered by enhanced safeguards (Option 1).
Options 1 through 9 can also be reimagined to incorporate more detailed features that will be discussed in the next sections on the remaining key issues, for instance, particular safeguards against financial abuse. In the concluding Chapter VI, Options for Reform, the options are discussed again according to four types of overall appointment processes, which consist of personal appointments, streamlined court processes, administrative tribunal hearings and government administered processes. Illustrative examples are provided in that chapter as well as a visual aid at Figure 4, Options for Reform by the Type of Appointment Process. You are invited to consult Chapter VI for a reframed and simplified description of the options for reform.
Above all, it must be recalled that the options presented in this and other parts of this discussion paper are not exhaustive: they are intended to stimulate public debate and generate feedback that the LCO can incorporate into recommendations in our Final Report. In addition, because these options are a tailored response to the specific context of the RDSP and are based on the benchmarks for reform, they should not be read to preclude any options in the LCO’s larger Legal Capacity, Decision-Making and Guardianship project.
b. Decision-Making Laws (Options 1, 2, 3, 5 and 6)
Decision-making laws assist adults “who are unable to make, or have difficulty making, important decisions about their lives”. The Substitute Decisions Act, 1992 governs the establishment of a general substitute decision-maker for property management, including through the execution of a POA or the appointment of a guardian. Issues of legal capacity, guardianship and decision-making have received considerable attention in recent years. Numerous projects have been completed or are underway to examine developments in this area of the law, including major law reform projects in Canadian provinces and foreign jurisdictions. The LCO’s current Legal Capacity, Decision-Making and Guardianship project is one example.
There are several observations that pertain to many options under decision-making laws. One of the goals for reform that stakeholders have identified is the acceptance of a threshold for capacity that is lower than that which is provided for in Ontario under the Substitute Decisions Act, 1992. Stakeholders reported that this threshold is unattainable for some adults with mental disabilities seeking access to the RDSP. The options in Figure 2 present several thresholds for capacity that are less stringent, including the common law standard and non-cognitive factors accepted in British Columbia, and Newfoundland and Labrador. Furthermore, depending on the powers that are awarded to a legal representative, and relative complexity of financial transactions, these thresholds can, in effect, be more or less stringent. For instance, whereas the LCO has heard that the common law standard could be unattainable for RDSP beneficiaries, Saskatchewan has suggested that adults with mental disabilities could grant a special limited POA that awards an attorney limited authority.
Accepting a new threshold for capacity to establish a legal representative for RDSP beneficiaries would no doubt have great normative value. For this project, however, it is also a practical issue: any future recommendations for reform must reflect the lived experience of RDSP beneficiaries to be implementable. As noted above, there is substantial diversity in the persons seeking to participate in the RDSP, including persons with developmental, psychosocial and cognitive disabilities. The onset of disability may be abrupt or may develop gradually; abilities may be stable, they may fluctuate or they may decline. At this juncture, there does not appear to be sufficient evidence to demonstrate that one threshold for capacity, in particular, would clearly be flexible enough to meet the needs of RDSP beneficiaries. Nor is there evidence to demonstrate what safeguards would be necessary to counterbalance the risks of financial abuse. Consequently, if it is established in the LCO’s consultation phase that a new threshold for capacity is an appropriate response in this project, more information will be required to understand where to draw the line in a principled manner.
A new threshold for capacity would also have implications for adults subject to other decision-making laws that currently operate in Ontario. The second benchmark for reform recognizes that “the process must be specific to the RDSP and should limit the extent to which it spills over into other areas of decision-making” (see Chapter I.C.2 above). This is a worthy goal for RDSP beneficiaries who do not need a legal representative to assist them in making decisions in other areas of their lives. However, an RDSP-specific process that is anchored in decision-making laws could create a disparity in entitlements to an alternative process that leaves out adults who are not RDSP beneficiaries. This disparity would be most acute if the scope of a legal representative’s authority extended to the management of RDSP funds that have been paid, since they are fundamentally an asset, similar to an asset that adults without an RDSP might have managed for them under guardianship.
These observations do not detract from the appreciation of capacity as a socio-legal concept –one that has been evolving substantially in recent years. However, it may impact the ease with which the options for reform could be debated, settled and implemented during the priority timeline for this project. The LCO welcomes comments on the implications of accepting a new threshold for capacity as an option for reform.
Aside from issues of capacity, the review of alternative arrangements in decision-making laws shows that there is a continuum of options across and within jurisdictions. At one end of the continuum, the appointment of a legal representative is largely intended as a signal to third parties that they can disclose information about the adult without the risk of being held liable under privacy laws and also consider the adult’s decisions to be legally enforceable, when they are made with assistance. The legal representative may be entitled to undertake several activities in supporting the adult, including accessing confidential information, giving advice, communicating his or her wishes and endeavoring to ensure that an adult’s decisions are implemented. However, the ultimate seat of decision-making authority remains with the adult. At the other end of the continuum, an adult can assign decision-making authority to a legal representative, who then has duties and powers to assist the adult and to make decisions on his or her behalf. In between, an adult may be able to make decisions with assistance but be bound to share legal authority with a co-decision maker.
Options 1 and 2 present two personal appointment processes that would permit a legal representative to assist an adult and to make decisions on his or her behalf. Option 1 would allow an adult to appoint a legal representative based on a cognitive threshold for capacity that is less stringent than exists in Ontario. Both Saskatchewan’s special limited POAs for the RDSP and the Yukon’s representation agreements adopt a threshold for capacity that is comparable to the common law standard for a POA. The common law capacity to execute a POA for financial management ordinarily requires the grantor has the ability to understand and appreciate basic information about the object of the attorney’s powers.
Saskatchewan’s approach restricts the scope of powers of an attorney to that of a plan holder who cannot make decisions respecting withdrawals. Because the rules surrounding RDSP withdrawals are more complex than those regarding opening the RDSP and deciding basic terms, such as contributions, this could effectively lower the threshold for capacity. An important shortcoming of Saskatchewan’s special limited POA is that it disentitles RDSP beneficiaries from making one-time withdrawals, unless they have capacity to do so independently. Therefore, it cannot serve those adults with diminished capacity who use the RDSP as a contingency plan throughout their lives, rather than for long-term savings. The LCO has also learned that restricting a plan holder’s authority from requesting one-time withdrawals could conflict with some financial institutions’ operational constraints and limit an RDSP beneficiary’s choice of service provider.
Where an adult needs assistance in making withdrawals and managing funds that have been paid, Saskatchewan suggests that full guardianship is preferable to safeguard against financial abuse. In contrast, the Yukon representation agreements incorporate safeguards to ensure an adult seeks out additional assistance where a greater level of support is needed. An adult can authorize a representative to make decisions in various areas of routine financial management. However, representation agreements expire when an adult no longer has the level of capacity required to execute the agreement and they are time-limited. Option 1 attempts to capture a combination of the Yukon and Saskatchewan approaches.
Option 2 is modeled on the British Columbia Representation Agreement Act, which adopts a non-cognitive approach to defining capacity that emphasizes the expression of desire and preferences, and the existence of a relationship of trust with the representative. Newfoundland and Labrador enacted legislation recently to permit this type of appointment, specifically for the RDSP; however, it is not yet in force. The principal concern that commentators have expressed regarding representation agreements is the increased risk of financial abuse, arising from the more liberal test for capacity. The opportunities for financial abuse could be even greater in the case of the RDSP because it is a complex financial vehicle that may attract substantial wealth. As indicated in Option 2, enhanced safeguards would be a prerequisite for any such appointment process.
Option 3 is based on supported decision-making arrangements in the Yukon and Alberta. Supported decision-making arrangements are available to adults who can make decisions for themselves with assistance and a supporter is prohibited from making decisions on an adult’s behalf. Therefore, the seat of legal authority remains with the adult whose capacity is at issue. Several jurisdictions have noted that this assignment of authority could cause confusion and uncertainty for third party service providers in the context of complex financial transactions. The LCO recognizes that an adult’s decision-making capacity can be enhanced with the assistance of others. If supported decision-making arrangements were made available for the RDSP in Ontario, a supporter’s help would need to be sufficient to enable the adult to enter into a contract with a financial institution him or herself. This would not relieve financial institutions of the onus to determine whether, in a given case, an adult has the capacity to enter into a contract.
Although similar concerns arise in the context of co-decision making arrangements, the added degree of formality of the court appointment process and the assignment of joint decision-making authority could foster an increased sense of security for third parties. Joint signatory arrangements, such as bank accounts, have been used in financial institutions for quite some time. However, some commentators have remarked that co-decision making arrangements could still be confusing for third parties. Moreover, like supported decision-making arrangements, co-decision making is not an ideal future planning mechanism. It seeks to assist adults only with a need for assistance that is identified at the time of the appointment and may not be suitable for adults with fluctuating or degenerative conditions. As external appointment processes, Options 5 to 9 should be read to include co-decision making.
Options 5 and 6 present avenues for the external appointment of a legal representative. Ontario’s current framework provides for court appointments of guardians for property, including through summary disposition, as well as hearings before the Consent and Capacity Board with respect to various capacity and decision-making matters. Given that Ontario does not have significant resources to add to the system, Options 5 and 6 raise the question of whether the mandate of these existing resources could be expanded to include a process specifically for RDSP beneficiaries as a creative solution.
Option 5 proposes a streamlined court process that would be based on the recognition of a legal representative for RDSP beneficiaries as an alternative course of action to guardianship. Reducing legal costs in any streamlined court process in Ontario would be required to make the option cost-effective. Option 5 could build on Ontario’s summary disposition provisions that have been used effectively to reduce legal costs, where there are no complicating factors. In Alberta, a government agency provides enhanced support in preparing prescribed forms before they are filed with the court for a judge’s approval. Ontario could consider the role that community organizations could play to minimize the stress on government resources that Alberta’s approach would demand. Option 5 would require clear direction from the Government of Ontario to the Superior Court of Justice. It could also require an amendment to the SDA or the enactment of a new scheme under a standalone statute.
As an administrative tribunal, the Consent and Capacity Board offers a speedy and more affordable alternative to the courts. Option 6 suggests that the mandate of the CCB could be expanded to include the appointment of a legal representative for the RDSP. However, the CCB faces serious resource constraints and any change in its operations would require a direct mandate from the province bolstered by appropriate resources. Given that resource constraints exist at all levels in Ontario, it is not clear whether this would be feasible.
The LCO received suggestions that qualified medical professionals who assess RDSP beneficiaries for DTC eligibility could create a resourceful means of determining an adult’s capacity. If an external appointment process is desirable as an option for reform, with adequate support and direction, they could also possibly assist in appraising an adult’s need for a legal representative, in addition to, or in lieu of a finding of incapacity.
c. The Law of Trusts (Options 4,7 and 8)
The law of trusts offers innovative financial planning instruments that are used in Ontario and abroad for adults with diminished capacity. Several stakeholders in the LCO’s preliminary consultations suggested that a trustee could act as a legal representative for an RDSP beneficiary. The LCO agrees that this should be considered as an option for reform. Trusts are, however, a very complex area of the law. Funds in an RDSP may include mixed contributions from public and private sources, and it is unclear who would have legal authority to create a trust for an RDSP beneficiary and to transfer these funds to the trustee. As a result, questions surrounding the creation of a trust, the legal authority to transfer RDSP funds and the interaction of trustees with financial institutions would require clarification. Additionally, the LCO believes that, in order to meet the benchmarks, a trustee in these circumstances might also need to adhere to minimum criteria relating to the key issues in this discussion paper, including the trustee’s roles and responsibilities and safeguards against abuse.
Options 4, 7 and 8 present personal and external processes for the creation of a trust. The threshold for capacity to execute a self-designated trust reflects the common law capacity to enter into a contract. Therefore, the same observations made above with respect to Options 1 and 3 apply. Option 7 would leverage the courts’ existing jurisdiction over trusts in a streamlined process that could resemble Option 5. For instance, a summary application could be used to approve a trust deed that has been drafted in advance with support from a government agency or community organization. Option 8 is modeled on the process to establish a user controlled trust in the United Kingdom, which relies on government staff members to guide the parties in coming to a suitable and legally valid arrangement. As a government administered process, the same qualifications discussed immediately below regarding Option 9 would apply.
d. Laws in the Income Support and Social Benefits Sectors (Option 9)
Option 9 reflects processes to establish a legal representative that are embedded into income support and social benefits programs. These appointment processes are used in Canada for both provincial and federal benefits, including ODSP, CPP and OAS. An adult or another person could initiate such an appointment process based on the need for a legal representative and/or medical evidence that an adult is incapable of making decisions for the RDSP. In Ontario, the Ministry of Community and Social Services has expertise in administering processes to appoint a trustee exclusively for recipients of ODSP and Ontario Works. It will also be funding direct funding agreements between Developmental Services Ontario and persons with developmental disabilities in the future.
As with other arrangements to establish a legal representative, the overwhelming critique of this option has been the risk of financial abuse. Notwithstanding that existing programs integrate robust reporting and monitoring provisions, the prevention and detection of financial abuse remains a strong challenge. One reason for this challenge is that programming, which relies entirely on public administration is resource intensive and, without adequate resources, financial abuse may go undetected. Consequently, Option 9 would necessarily entail the allocation of additional funding to a government agency, which might not be feasible in Ontario at present.
QUESTIONS FOR DISCUSSION
29. How would the options for reform in the choice of arrangements meet the benchmarks for reform in this project (see Chapter I.C.2, Benchmarks for Reform, beginning page 5)?
30. Are there options for reform in the choice of arrangements that are to be preferred over others? If so, why?
31. Are there other options for reform in the choice of arrangements that were not identified in this discussion paper?
C. Roles and Responsibilities of the Adult, Legal Representatives and Third Parties
This RDSP is a hybrid public and private initiative that requires the cooperation of multiple actors, including RDSP beneficiaries, their legal representatives, financial institutions, and the federal and provincial governments. This section reviews the roles and responsibilities of these various actors with a focus on measures to ensure an RDSP beneficiary’s participation in decision-making, the liability of respective parties and whether a legal representative’s authority should extend beyond that of a plan holder.
2. The Activity of Decision-Making
Including adults in decision-making activities that affect them can have a positive effect on their sense of personhood, human dignity and quality of life. A substitute decision-maker has legal authority to make decisions on an adult’s behalf. Ontario has recognized that capacity is specific to individual decisions as they are made and the SDA requires that, once a substitute decision-maker is appointed, he or she must encourage an adult’s participation, to the best of his or her abilities. However, during the LCO’s preliminary consultations, advocacy organizations expressed dissatisfaction with existing requirements to engage adults in the activity of decision-making. Some claim that shifting the law’s focus from incapacity to the need for support would maximize capacity and promote full citizenship for persons with mental disabilities. Legislation in other jurisdictions suggests that this could be achieved through measures such as mandatory consultation to ascertain an adult’s wishes and preferences, and requiring a legal representative to follow an adult’s instructions, unless they are unreasonable.
This section considers a legal representative’s role and responsibilities in assisting an RDSP beneficiary in the decision-making process. Following a review of Ontario’s current framework under the SDA, it presents standards for engaging RDSP beneficiaries in decision-making activities in other jurisdictions.
b. Ontario’s Current Framework under the Substitute Decisions Act, 1992
The SDA accommodates issue-specific and fluctuating capacity by restricting the attribution of incapacity to particular areas of decision-making. For instance, an adult can give instructions in a POA to circumscribe an attorney’s powers by time and issue area. The OPGT and the courts can also impose conditions on a guardian that they consider to be appropriate. However, once a substitute decision-maker’s powers come into effect, he or he has the power to make decisions on an adult’s behalf as well as the legal authority to execute them. As a result, substitute decision-makers under the SDA can be described as a “proxy” or “surrogate”. A substitute decision-maker has duties to encourage an adult’s participation, consult with family and friends, and manage an adult’s finances in a manner that is compatible with decisions concerning personal care. These duties are consistent with the standard of substituted judgment, which directs a substitute decision-maker to act according to choices that an adult would have made for him or herself. The SDA provisions setting out these duties are discussed further below.
The SDA details the role and responsibilities of substitute decision-makers. Guardians are established through external appointments, including statutory and court-based processes, and they must follow an approved management plan. Both guardians and attorneys are also required to manage the finances of an adult who has been found to be incapable according to a hierarchy of expenditures that are deemed to be for his or her benefit. They must first make expenditures that are “reasonably necessary for the person’s support, education and care”. Where the property is and will remain sufficient for that purpose, other expenses can be made to support dependents, satisfy legal obligations and give gifts and loans. The SDA has detailed rules as to how these types of expenditures are to be authorized.
Substitute decision-makers for incapable adults are fiduciaries “whose powers and duties shall be exercised and performed diligently, with honesty and integrity and in good faith, for the incapable person’s benefit”. The Office of the Public Guardian and Trustee’s information booklet on Duties and Powers of a Guardian of Property, explains that “the most important goal in performing [the role of a substitute decision-maker] is to maximize the quality of life of the incapable person”. Substitute decision-makers must encourage an adult to participate in decision-making, to the best of his or her abilities, and foster regular contact between an adult and supportive family members and friends. Substitute decision-makers must also themselves consult periodically with an adult’s family, friends and caregivers. Making decisions together with an adult and with the benefit of information gained from close contacts can make a substitute decision-maker’s choices more reflective of what an adult wants.
An important aspect of a substitute decision-maker’s responsibilities is the duty to take an adult’s comfort and well-being into account, and to manage his or her finances in a manner that is consistent with personal care decisions. An adult’s choice of residence, desire to purchase clothing and food or even take a vacation are all personal care decisions. The role of a substitute decision-maker for property is to realize these personal preferences by arranging to pay for them. The OPGT’s information booklet describes this relationship between personal care and financial management as follows:
You must manage the property in a way that accommodates the decisions made about the incapable person’s personal care. For example, if the person wants to live in a certain place and can afford it, it would be your duty to arrange to pay for this choice of residence. If the person wants to take a vacation and can afford it, it would be your duty to make arrangements to pay for it. However, there is one exception to this obligation. You may make a financial decision that overrides a personal care decision only if to do otherwise would result in negative consequences with respect to property that heavily outweigh the personal care benefits of the decision. For example, the person may want to remain living in his or her own house, but may require 24 hour care and not have enough money to pay for it without selling the house and moving to another residence. In that case, the need to sell the house in order to have enough money to pay for the person’s care may heavily outweigh the person’s wish to remain living in the house.
These duties must be met according to the standard of care that a person of ordinary prudence would adhere to in exercising the care, diligence and skill with respect to his or her own affairs, or that of a professional, where the substitute decision-maker receives compensation.
c. Making Participation and Inclusion Meaningful
Consistent with the LCO’s A Framework for the Law as it Affects Persons with Disabilities we propose in the benchmarks for this project that an effective process to establish a legal representative for the RDSP would be one that “Promotes Meaningful Inclusion in the Decision-Making Process”. The benchmarks for reform accept that all people exist along a continuum of abilities and that decision-making capacity is social and dynamic. Adults must be able to make choices that affect their lives and do as much for themselves as possible with appropriate supports. Strong values of human dignity, autonomy and independence should be protected with the understanding that support from a legal representative can serve to strengthen an adult’s capacity. Therefore, an alternative process should encourage each adult’s unique contributions and take into account how fluctuating and issue-specific capacity can be accommodated (see Chapter I.C.2, Benchmarks for Reform).
The duties of substitute decision-makers in Ontario demonstrate a sophisticated understanding that capacity is social and dynamic, and that an adult can actively contribute to the decision-making process. However, substitute decision-makers have broad discretion in fulfilling their duties. The SDA contains little guidance on how substitute decision-makers should engage an adult in the activity of decision-making, including the extent to which an adult’s abilities to make decisions should be fostered, and if and when an adult’s decisions should be obeyed.
This lack of clarity is not unique to Ontario. As in other jurisdictions, the lack of clarity could possibly be a means to “create space for greater flexibly, creativity, and informality in decision-making processes, which may in turn result in decisions that are highly context-appropriate”. It may reflect beliefs that trusting relationships are reliable. It could also result from honest difficulties in understanding what processes should be used to reach decisions, especially when complex family dynamics are at play. Nevertheless, some commentators have suggested that decision-making laws should impose detailed obligations regarding consultation, explicitly permit adults to make decisions for themselves where they are able to do so or codify the common law duty to obey an adult’s instructions. These are discussed briefly below.
At common law, a POA is an instrument that a principal can use to empower an agent to act on his or her behalf. Agents have a duty of obedience that obliges them to follow a principal’s instructions. Indeed, common law POAs expire when an adult no longer has the capacity to direct the attorney because the decision of the agent is considered to be that of the principal. Enduring or continuing POA legislation was enacted to allow a POA to endure into an adult’s incapacity. While there is a duty of obedience between an adult and an attorney at common law, in the case of guardianship or a continuing POA this duty must be stipulated in legislation.
Professor Nina Kohn argues that “the duty of obedience does not evaporate when the principal loses capacity because the agent remains bound by the principles of agency”. Kohn concedes that following all directions may not be feasible where an adult has diminished capacity. However, she recommends that the duty of obedience be adapted to include mandatory requirements for communication, consultation and advance notification of “fundamental transactions”. Recognizing that it could be overly burdensome and unrealistic to require communication about every routine transaction, Kohn defines a “fundamental transaction” as “one of such importance that it can significantly alter the principal’s lifestyle”. She suggests that decisions constituting fundamental transactions should be set out in legislation and in each appointment document to achieve “transparency and clarity”.
Others propose a more dramatic shift in the focus of legal representation from substitute decision-making to support and advocacy. Director for the Centre for Law and Aging Ann Soden proposes that despite the appointment of a substitute decision-maker, where adults are capable of undertaking tasks for themselves, they should be authorized to do so: “[t]o the extent that a person retains any residual capacity, this capacity to decide, and not merely to express wishes, should be recognized and asserted”. Where a person is unable to make or communicate such a decision, she claims that the role of the legal representative should be to give effect to the adult’s prior expressed wishes or the person’s life values. For Soden, this would ensure that “[e]ven where the person represented is unable to make or communicate a decision, the decision is conceptually still his”. Finally, if an adult’s wishes and values are unknown, decisions could be made on a “best interests” standard, which asks what a reasonable person would do in the adult’s circumstances. Soden’s proposal adds definition to the duties of substitute decision-makers under the SDA. Whereas the SDA requires that a substitute decision-maker for property encourage an adult’s participation, Soden suggests a detailed and staged approach that begins with adults making decisions for themselves to the extent of their abilities and ends with applying the best interests standard.
The duties of substitute decision-makers for personal care under the SDA and under Ontario’s Health Care Consent Act resemble Ann Soden’s proposal. Ontario’s personal and health care laws delineate a hierarchy of activities that substitute decision-makers must undertake in making decisions, beginning with the identification of an adult’s wishes and instructions as expressed before a finding of incapacity. Bach and Kerzner submit that these elements of Ontario’s framework as well as the British Columbia Representation Agreement Act provide a good starting point for the tasks that they say a supporting person should carry out. In contrast to these provisions in Ontario’s personal and health care laws, because an adult who executes a representation agreement in British Columbia retains legal capacity, the Representation Agreement Act extends the duty to follow an adult’s wishes to his or her current circumstances. It reads,
When helping the adult to make decisions or when making decisions on behalf of the adult, a representative must
(a) consult, to the extent reasonable, with the adult to determine his or her current wishes, and
(b) comply with those wishes if it is reasonable to do so.
The Yukon Decision Making Support and Protection to Adults Act frames a representative’s duties in the same manner. Each of these statutory frameworks also sets out a list of considerations for legal representatives to make decisions where the adult’s instructions or wishes cannot be ascertained.
Bach and Kerzner adapt the legislative requirements in these jurisdictions by omitting the qualification that a representative need only comply adult’s reasonable wishes. They say that a supporter should always be “bound to be guided by the wishes and instructions of the individual”. To the extent that the ultimate seat of decision-making authority remains with the adult, Bach and Kerzner’s proposal resembles supported decision-making arrangements in the Yukon and Alberta. Co-decision making in Alberta and Saskatchewan differs from supported decision-making arrangements insofar as a co-decision maker shares legal authority to make decisions jointly with the adult. However, a co-decision maker’s authority may simply consist of advising the adult and implementing decisions because a co-decision maker must acquiesce in a decision if a reasonable person could have reached it and damage is unlikely.
Comparable provisions have been recognized in jurisdictions outside Canada. For instance, in Australia, the National Disability Insurance Scheme, discussed in Chapter V.B.5, permits a nominee appointed to manage an adult’s direct payments “to do an act on behalf of the participant only if the nominee considers that the participant is not capable of doing the act”. A nominee also has a duty to ascertain the adult’s wishes and “act in a manner that promotes the personal and social well-being of the participant”. In England, the Mental Capacity Act 2005 provides that “a person is not to be treated as unable to make a decision unless all practicable steps to help him to do so have been taken without success”. Furthermore, in its report on Adult Social Care, the Law Commission of England stated,
…[T]he need to follow the individual’s views, wishes and feelings is a broader principle that would extend to those who lack capacity. Even if the person lacks capacity, their views, wishes and feelings should still be taken fully into account – whether expressed in the past or now – and followed, subject to the general caveat of wherever practical and appropriate, which would allow decision makers to take into account wider concerns such as safeguarding and resource issues.
There is little empirical evidence on the impacts of these alternative ways of framing a legal representative’s duties on an adult’s actual well-being. A number of studies have been undertaken to evaluate different models. However, they use inconsistent analytical criteria, making it a challenge to draw conclusions about comparative advantage. In a 2013 study that comprehensively reviews available research on the implementation of alternative arrangements in Canada and abroad, including most of the above, Nina Kohn et al found,
…[A]lthough supported decision-making presents an appealing alternative to guardianship and therefore policymakers in the United States should give serious consideration as to how it might be incorporated into public policy, there is currently insufficient empirical evidence to know the extent to which (or conditions under which) it can remedy the problems posed by surrogate decision-making processes. Specifically, we find that, despite years of use, there is almost no evidence as to how decisions are actually made in supported decision-making relationships; the effect of such relationships on persons in need of decision-making assistance; or the quality of the decisions that result. Without more information, it is impossible to know whether supported decision-making actually empowers persons with cognitive and intellectual disabilities.
The LCO believes that limitations in the information evaluating these alternative arrangements frustrate a thorough assessment as to whether they would improve upon existing standards in Ontario. This is particularly so because the SDA does already contain duties to engage adults in decision-making activities, consult with family and friends, and to accommodate personal care decisions. The OPGT’s information booklet explains that these duties include arranging to pay for an adult’s expressed lifestyle choices, such as his or her place of residence or a vacation – with very few exceptions. The LCO has commissioned a research paper in the Legal Capacity, Decision-Making and Guardianship project that will evaluate the implementation of alternative arrangements in Canada.
QUESTIONS FOR DISCUSSION
32. How can an RDSP beneficiary’s meaningful inclusion in decision-making activities be ensured once a legal representative is appointed?
33. Should an RDSP beneficiary with a legal representative be entitled to make decisions for him or herself, where possible?
34. To what extent should a legal representative be required to consult with an RDSP beneficiary to determine his or her wishes and to obey an RDSP beneficiary’s instructions?
3. Liability and Third Parties that Rely on Decisions
As discussed above, the activity of decision-making is a social process that should foster an adult’s contributions as much as possible. Achieving meaningful participation and inclusion in the activity of decision-making requires that a legal representative engage with a variety of individuals in order to identify an adult’s preferences. It may also include encouraging adults to make and act on decisions for themselves. Having multiple persons participate in decision-making activities could, however, cause confusion for third parties who must be able to easily pinpoint those persons who are authorized to enter into legally binding transactions. Third parties must feel secure that they can reasonably rely on a decision-making arrangement as one that is valid under the law. Legal representatives should also be protected from liability in the event of loss or disputes where they meet an accepted standard of care.
In reviewing the legal framework for representation agreements and POAs in British Columbia, the McClean Report explains the protection of legal representatives and third parties as follows:
Attorneys should of course be expected to carry out the obligations which are imposed upon them, and third parties with whom they deal should not in general be able to rely on acts that are outside agents’ authority. Nonetheless, neither group should be unfairly exposed to liability. That is undesirable in itself. It may also operate to the disadvantage of donors, for, if they fear unfair treatment, people may become unwilling to act as attorney, and third parties may be unwilling to deal with attorney, or they may take precautions that make transactions expensive and time-consuming.
Express relief from liability for legal representatives acting in accordance with a standard of care is commonplace in decision-making and trusts laws. For instance, the Substitute Decisions Act, 1992 provides that substitute decision-makers acting for adults who have been found to be incapable are liable for damages resulting from a breach of their duties but exempts them from all or part of this liability if they have “acted honestly, reasonably and diligently”. The LCO believes that similar protections should be integrated into an alternative arrangement for the RDSP.
The LCO heard in its preliminary consultations that financial institutions that issue the RDSP also desire certainty, finality and protection from liability. In particular, they would like to be able to reasonably rely on a new process to establish a legal representative for beneficiaries as one that permits them to enter into RDSP transactions that are legally valid. This might be achieved by designating a focal point under the law with clear authority to enter into transactions. It could also be achieved by explicitly exonerating third parties who follow directions that are made pursuant to a decision-making arrangement.
In this discussion paper we have presented a range of existing alternative arrangements that specify where the ultimate seat of decision-making authority is located. Under supported decision-making agreements, legislation in the Yukon and Alberta clearly states that a legal representative is not entitled to make decisions on an adult’s behalf, that it is the adult him or herself who remains the person with whom third parties must enter into an agreement. In the case of co-decision-making, both a legal representative and the adult must sign a contract jointly, and a contract signed by either person alone may be voidable. These arrangements have been perceived as potentially causing confusion and uncertainty for third parties because the adult, whose capacity is at issue, continues to hold some degree of legal authority to make decisions. They apply only to those adults who are capable of making decisions with assistance and their application has generally been limited to situations that do not involve complex financial transactions (see Chapter V.B, Choice of Arrangements to Establish a Legal Representative for the RDSP).
Representation agreements, trusts and arrangements in the income security and social benefits sectors permit a legal representative to make decisions on an adult’s behalf. However, some of these arrangements do not require a finding that an adult is incapable and it may not always be obvious whether an adult can continue to make and execute decisions independently. For instance, in British Columbia, where a representative has authority to “help the adult make decisions, or to make decisions on behalf of the adult”, the Public Guardian and Trustee advises that an adult “can continue to make decisions until [he or she is] incapable of making those decisions”. This implies that an adult could continue to give directions to a financial institution, which would not relieve them of the onus of protecting themselves against voidable contracts by assessing the adult’s capacity under the common law.
Commercial certainty requires that third parties know who they can rely on as having legal authority to act with respect to an adult’s property. Arguably, the communication of a decision by a legal representative would not derogate substantially from an adult’s meaningful inclusion in the activity of decision-making: a legal representative could undertake consultations with family and friends, even follow an adult’s instructions, and still be charged with implementing the decision. Alongside the alternative arrangements discussed above with respect to the activity of decision-making, the LCO believes that awarding a legal representative the sole authority to enter into transactions with third parties should be considered as an option for reform.
Explicit reference to an exemption from liability for third parties who reasonably rely on a legal representative’s decisions could also be incorporated into an alternative process for the RDSP. Many decision-making laws protect third parties where they are unaware that an instrument appointing a legal representative is defective or has been terminated. For instance, under the SDA, when a POA is terminated or becomes invalid, any subsequent exercise of power by the attorney in entering into a transaction with a third party is valid if he or she acted in good faith and without knowledge of the termination or invalidity. The Saskatchewan Powers of Attorney Act, 2002 also stipulates that third parties are not required to inquire into or ascertain the existence of defects or the termination of a POA. Comparable provisions could serve to reassure third parties that they will not be held liable for accepting a legal representative’s instructions with respect to the RDSP.
QUESTIONS FOR DISCUSSION
35. How can legal representatives for RDSP beneficiaries be protected from liability where they have adhered to an expected standard of care?
36. What measures could provide third parties with the certainty that they can reasonably rely on a decision-making arrangement for RDSP beneficiaries as one that is legally valid?
37. Could awarding a legal representative the sole responsibility to enter into RDSP transactions promote certainty, finality and protection from liability for third parties?
4. The Scope of a Legal Representative’s Authority
One of the benchmarks for reform in this project proposes that a process to establish a legal representative would be one that “Responds to Individual Needs for RDSP Decision-Making”. There are several critical times for RDSP decision-making. The first critical time is simply when the RDSP is opened. From that moment, decisions must be made on the RDSP terms throughout its life cycle, including authorizing contributions, applying for government grants and bonds, investing savings, and deciding whether and when a beneficiary can received one-time DAP payments, prior to the commencement of mandatory LDAPs. Depending on the plan terms at a financial institution, a plan holder may have authority to make all of these decisions. However, a plan holder does not have authority to assist a beneficiary in managing his or her DAP or LDAP funds once they are dispensed from the plan. This is another critical time for RDSP decision-making when a beneficiary may have a need for assistance. One key issue in this project is to consider whether a legal representative’s scope of authority should be restricted to a plan holder with full or partial powers, or extended beyond that of a plan holder to also include managing RDSP payments made to the beneficiary (see Chapter II.C.1, Challenges for Beneficiaries and their Families).
b. The Income Tax Act
The Income Tax Act requires that an RDSP be “operated exclusively for the benefit of the beneficiary” and prohibits the surrender or assignment of payments to a person other than the beneficiary. However, it is silent as to how RDSP funds can be used once they have been paid to the beneficiary. This is consistent with the policy objectives underlying the RDSP, which include enhancing an adult’s autonomy and equal citizenship as a consumer of private sector products. Nevertheless, legally authorized individuals or institutions, such as guardians and attorneys, are permitted to receive and manage funds on a beneficiary’s behalf, unless this is specifically disallowed by provincial laws. Consequently, should a process to establish a legal representative for RDSP beneficiaries in Ontario extend his or her powers to receiving and managing funds, it would not conflict with the manner in which the RDSP is currently administered.
c. Implications of Extending the Scope of a Legal Representative’s Authority
The structure of the RDSP is complex and decision-making for the RDSP is demanding. Participants in the LCO’s preliminary consultations reported that, prior to attempting to access the RDSP, many of the adults affected by this project may never have had a need for a formal arrangement to assist them with decision-making. Mainstream financial tools to manage daily expenses, such as automatic bill payments, are available to all members of the public and they have been used by older adults and persons with disabilities as source of informal support. Some adults might hold a bank account and manage funds for daily living self-sufficiently or access assistance from family, friends and community networks. Therefore, adults who have a need for assistance in selecting a mutual fund for the RDSP may not have a parallel need in purchasing food, assistive devices or paying rent. RDSP decision-making is fundamentally different from day-to-day financial management.
The LCO believes that adults with mental disabilities are entitled to rely on professional advice, electronic banking and other informal supports to strengthen their capacity for financial management on an equal basis with others. Where informal supports are inadequate to meet an adult’s need for assistance, however, real and serious consequences may arise. The LCO heard that not all but some beneficiaries may face challenges in managing funds that have been paid from an RDSP.
Similar to opening an RDSP and deciding plan terms, managing funds paid out of an RDSP requires a beneficiary to enter into transactions with a financial institution. The LCO heard from financial institutions that where they have reason to believe that an adult lacks sufficient capacity to give a valid discharge or receipt of the funds, they would seek a receipt and discharge from the beneficiary’s authorized legal representative. Consequently, financial institutions would hope to see the scope of a legal representative’s powers include the authority to receive funds for the beneficiary and give a binding discharge. This would allow them to fulfill their statutory responsibility to ensure compliance with plan conditions under the ITA.
Additionally, some community advocates asserted that the scope of a legal representative’s authority should comprehensively address an RDSP beneficiary’s needs, including for general financial management. If the scope of a legal representative’s authority is restricted to that of a full or partial plan holder, should a beneficiary need additional formal assistance, he or she would be required to have a guardian appointed under the SDA. A guardian could be the plan holder or another individual or organization, but would have to be appointed through a separate process – the very same process that RDSP beneficiaries have declined to follow to date. This procedural duplication would be counterproductive to this project’s benchmarks for reform, which include administrative feasibility and ease of use. It is also possible that it would not be cost-effective or respond to the concerns that stakeholders have raised with respect to reducing the impacts of substitute decision-making on an adult’s well-being. Moreover, should a guardian not be appointed, the absence of a formal decision-making arrangement could increase an adult’s vulnerability to financial abuse.
However, formal arrangements are powerful tools that can also create new opportunities for abuse or the misuse of a legal representative’s powers. The Saskatchewan Ministry of Justice and Attorney General has suggested that a special limited POA be RDSP-specific only, and limit the scope of an attorney’s powers to that of a restricted plan holder, who would not have authority to decide terms for the timing and amount of one-time DAP withdrawals. It suggested that extended powers would require the protections of full guardianship available in that province. As mentioned previously, the LCO learned that restricting a plan holder’s authority in requesting DAPs could conflict with some financial institutions’ operational constraints and might not be workable. Nevertheless, the LCO agrees with the Saskatchewan Ministry of Justice and Attorney General’s concern for robust safeguards.
Stakeholders in the LCO’s preliminary discussions acknowledged that extending the reach of a legal representative’s authority would necessitate additional safeguards to protect against financial abuse. In Newfoundland and Labrador, where designates can be assigned powers to manage RDSP payments, designates are bound to discharge their duties in accordance with set investments and expenses. They must also submit an annual report to the Public Trustee “summarizing all payments from the RDSP and the application of funds from those payments”. Under the Australia National Disability Insurance Scheme, a similar distinction to the RDSP exists between a nominee who assists an adult in planning and one who assists in managing individualized funding payments. Where a nominee is appointed to manage the funding for supports under the adult’s plan, safeguards can be implemented, including setting a time period for review of the plan, establishing regular contact with government staff members, and funding budgeting training to strengthen the adult’s own skills.
As mentioned previously, there is a lack of empirical evidence as to the effectiveness of approaches in these jurisdictions because they have not yet been implemented (see Sections B.2 and B.5, above). They do, however, highlight the importance of matching safeguards to the risk of abuse and misuse of a legal representative’s powers. Additionally, they show that mitigation strategies necessarily impose a burden on third parties – whether public or private – to supervise their implementation. Safeguards against abuse and the misuse of a legal representative’s authority are specifically reviewed in Section E below.
Another factor that must be taken into account in considering the scope of a legal representative’s authority is the potential impact on an adult’s self-determination. Certain stakeholders submitted to the LCO that appointing a legal representative with powers beyond those of a plan holder would unduly intrude on a beneficiary’s autonomy. They remarked that RDSP beneficiaries should not be treated differently from beneficiaries of other government-assisted registered plans that can be established by another authorized person, such as RESPs. As discussed above, advocacy organizations have also expressed dissatisfaction with existing requirements to engage adults in the activity of decision-making. Because the nature of spending funds from an RDSP is much more personal than choosing an investment, the duties of a legal representative with extended powers to include an adult in the decision-making process in a meaningful way would be considerably more demanding than they would be for a plan holder.
The final concern that stakeholders expressed during the LCO’s preliminary consultation was that of fragmentation. Numerous avenues to authorize a person to assist an adult with financial decision-making already exist in Ontario, under the SDA and the Ontario Disability Support Program Act, among others. The creation of a new process for the RDSP would add one more. An ODSP recipient could have access to both a trustee for his or her benefits as well as a representative for the RDSP. Ontarians with mental disabilities would be left to navigate a multiplicity of rules that could look quite different in each case.
Fragmentation should be avoided where it results in conflict, inefficiencies or other negative repercussions. However, fragmentation is not in itself problematic. Ontario’s commitments to adults with mental disabilities are fragmented across sources of support, including the ODSP, AODA and individualized funding under the Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, 2008 (SIPDDA). Tailored responses to issues of decision-making capacity are embedded into many programs as a means to ensure that guardianship is accessed only as a last resort. The introduction of a process to establish a legal representative specifically for RDSP beneficiaries inevitably causes more fragmentation, even where the scope of his or her authority is limited to that of a plan holder. The extent to which the scope of a legal representative’s authority could cause confusion or result in conflicts or inefficiencies is an important consideration that the LCO welcomes comments on.
QUESTIONS FOR DISCUSSION
38. Should the scope of a legal representative’s authority be restricted to that of a plan holder with full or partial powers, or should it extend to assisting beneficiaries manage payments out of the RDSP?
39. What are the implications of extending the scope of a legal representative’s authority beyond that of a plan holder?
40. Could the scope of a legal representative’s authority affect the timely implementation of reforms in Ontario?
5. Summary of Options in the Roles and Responsibilities of the RDSP Beneficiary, Legal Representatives and Third Parties
This section presents several broad options for reform in the roles and responsibilities of RDSP beneficiaries, their legal representatives and third parties. The appointment of a legal representative for RDSP beneficiaries will require the cooperation of all of these actors in order to operate smoothly. Their respective duties, powers and accountability must address legitimate concerns and be clear for an alternative process to be workable.
b. The Activity of Decision-Making
In Ontario, a substitute decision-maker for property must encourage an adult’s participation in the activity of decision-making to the best of his or her abilities; consult with family, friends and caregivers; and accommodate personal care decisions, among other duties. However, substitute decision-makers have broad discretion in fulfilling their duties. The OPGT has published an information booklet with guidance on how this might been done. Still, there is little information on how to engage an adult in the activity of decision-making in day-to-day transactions, including if and when an adult should be consulted and obeyed.
This lack of clarity could be a means to promote flexibility and creativity, since decisions are highly context-specific. Nevertheless, during the LCO’s preliminary consultations, advocacy organizations expressed dissatisfaction with existing requirements to engage adults in the activity of decision-making. They, as have some commentators, suggest that decision-making laws incorporate different obligations in order to make an adult’s participation and inclusion meaningful. In particular, they suggest a shift in the focus of a legal representative’s role from one of substitute decision-making to support and advocacy.
Substitute decision-makers for adults who have been found to be incapable in the areas of personal and health care in Ontario must consider a hierarchy of factors in making decisions, beginning with the wishes or instructions that an adult expressed while capable. Some jurisdictions incorporate detailed guidelines for legal representatives to consult with an adult and to comply with his or her instructions, if it is reasonable to do so. Where an adult’s current wishes cannot be ascertained, a legal representative is required to take other factors into account, such as an adult’s prior expressed wishes. Only as a last resort can a legal representative make decisions on a “best interests” standard, which asks what a reasonable person would do in the adult’s circumstances. Other jurisdictions entirely prohibit legal representatives from acting on an adult’s behalf unless he or she considers that the adult is not capable. There is, however, little empirical evidence on the impacts of these alternative ways of framing a legal representative’s duties on an adult’s actual well-being. It is also unclear whether they would improve upon existing standards in Ontario.
The LCO believes that both Ontario’s existing duties under the SDA as well as arrangements in other jurisdictions that specify a legal representative’s duty to ascertain and comply with an adult’s wishes should be considered in the options for reform.
c. Liability and Third Parties that Rely on Decisions
Having multiple persons participate in decision making activities – such as an RDSP beneficiary, a legal representative, and family and friends – could cause confusion for third parties who must be able to easily identify who is authorized to enter into legally binding transactions. Third parties must feel secure that they can rely on a decision-making arrangement as one that is valid under the law. Legal representatives must also be protected from liability that could arise from disputed transactions where they meet a standard of care.
With respect to the potential liability of legal representatives, the LCO believes that the options for reform should include protections similar to those under the SDA, which exempt substitute decision-makers for adults who have been found incapable from liability if they have acted honestly, reasonably and diligently. Questions of liability for third parties are more complex. The options for reform could include an explicit exoneration for third parties who follow directions that are made pursuant to a decision-making arrangement for RDSP beneficiaries. They could also include the designation of a focal point under the law with clear legal authority to enter into transactions.
d. The Scope of a Legal Representative’s Authority
The scope of a legal representative’s authority could be restricted to that of a plan holder with full or limited powers, or extend to assisting an adult with RDSP funds that have been paid out of the RDSP. Some RDSP beneficiaries could have a need for assistance in making decisions on the RDSP, such as authorizing contributions or investments, but be able to manage daily expenses without a formal decision-making arrangement. Others may have a greater need for general financial management of RDSP payments.
The implications of extending the scope of a legal representative’s authority include the potential impact on an adult’s self-determination and fragmentation in the legislative landscape. The chief concern is that it would create new opportunities for financial abuse that necessitate additional safeguards to ensure that an RDSP beneficiary’s right to live in safety is upheld. These safeguards would unavoidably impose a burden on third parties – whether public or private – to supervise their implementation. On the other hand, if adults have a need for formal assistance with general financial management and are unable to access it, their vulnerability to the risk of financial abuse could increase.
The LCO believes that a process specifically for the purpose of establishing a legal representative for RDSP beneficiaries should be flexible enough to address each individual beneficiary’s needs, as much as possible. We would like to hear from RDSP beneficiaries and other interested parties about the implications of restricting or extending the scope of a legal representative’s powers relative to those of a plan holder.
D. Eligibility and Availability of Legal Representatives
A legal representative must be eligible, available and willing to carry out the duties assigned to him or her. This section briefly considers the eligibility criteria for private, public and professional organizations that could act as legal representatives. It begins by reviewing the eligibility criteria to become a substitute decision-maker under the ITA and SDA and the challenges this could pose to adults with mental disabilities seeking to access the RDSP. It then reviews whether the availability of legal representatives could be improved by extending eligibility to community organizations.
Matters concerning eligibility that overlap with other key issues are discussed in the relevant sections, such as safeguards against abuse (Section E).
2. The Lack of Eligible Substitute Decision-Makers
The federal government’s temporary amendments to the ITA allow a “qualifying family member” to become a plan holder where in a financial institution’s opinion a beneficiary’s capacity to enter into a contract is in doubt. Qualifying family members are limited to a narrow class of persons consisting of a beneficiary’s parents, spouse or common-law partner.
Under the Substitute Decisions Act, 1992, a guardian or attorney for property can include a much wider range of private and public individuals and organizations. The eligibility criteria for substitute decision-makers differ across the SDA appointment processes. An adult can name any person as an attorney in a POA. However, a judge and the OPGT are restricted to appointing particular classes of substitutes. Eligibility criteria to become a substitute decision-maker under the SDA were discussed above in Chapter III.B, Property Management under the Substitute Decisions Act, 1992, and they are discussed again in Section E below on safeguards against abuse. Common to all appointments, however, is the requirement that the substitute be a person. The SDA does not stipulate that a substitute decision-maker must be a natural person; however, it is generally accepted that this must be the case, except where the substitute is the OPGT or a trust company.
The SDA restrictions on the eligibility of substitute decision-makers reflect the desire to maximize an adult’s wishes as well as relationships that are marked by trust. The Fram Report strongly emphasized the importance of appointing substitutes who have a continuing and close relationship with an adult in order to ensure that the decision-making process is true to his or her viewpoints and lifestyle. It explains that “[t]his personal contact in a relationship of mutual trust and affection promotes ‘authentic’ substitute decisions”. The Fram Report also envisioned that friends, in addition to spouses and parents, who “live with or are very close to the incapable person, and who, in many cases, know them best” could be suitable substitutes and that their inclusion would be “important and necessary”. Under the SDA, a friend can be appointed under POA or through the courts but not through the statutory guardianship process.
The role of families and friends in supporting RDSP beneficiaries has been, and remains, essential. The RDSP was established after years of advocacy activities led by families of persons with disabilities and affiliated organizations. It was primarily conceptualized as a “nest egg” for children with developmental disabilities, who would require financial security at an older age. At a more general level, persons with disabilities often rely heavily on the contributions of family members. Families regularly assist each other in making decisions “even when they have not been appointed as a substitute decision maker”. They act as informal supports that government service providers often accept for their role in relational decision-making through their policies and practices.
However, the RDSP is available to a range of persons with mental disabilities, some of whom are socially isolated and rely on a network of community service providers. During the LCO’s preliminary consultations, advocacy organizations, and trusts and estates lawyers, among others, identified the SDA eligibility restrictions as a substantial barrier to accessing the RDSP. They identified older adults, immigrants and persons with psychosocial disabilities as individuals with disproportionately low access to close family and friends, who may be in need of a wider range of legal representatives.
The LCO also heard that where family supports are available, they can be unsustainable. As RDSP beneficiaries age to become recipients of mandatory lifetime payments, their friends and family age along with them. Although age alone is not correlated with diminished capacity, the incidence of Alzheimer’s and dementia increases with age. The parents of an RDSP beneficiary may experience difficulties in making financial decisions on their own behalves or they may pass away before an RDSP beneficiary’s payments are exhausted. After all, the RDSP was intended as a means to provide financial security in the absence of family supports.
The OPGT is a safety net that could provide support to adults who are assessed as incapable and are unable to locate an eligible and willing family member or friend. In Ontario, a continuing POA may even name the Public Guardian and Trustee as an attorney on consent. However, the mandate of the OPGT is strictly to assist adults who have been found incapable and for whom the OPGT is appointed. Based on its mandate, the OPGT may turn away adults who are capable but vulnerable and those who may be capable of giving a POA but have nobody they trust to act as an attorney. The OPGT is funded to fulfill its particular mandate and, as with all government agencies, resource limitations are significant in the current economic climate. Moreover, adults may not wish to rely on the OPGT to manage their private, day-to-day financial affairs and it is conceivable that some might simply decline to open an RDSP instead. Interviewees in the LCO’s preliminary consultations expressed that persons who experience social isolation should not be further marginalized by the unavailability of legal representatives, where they do not wish to or cannot rely on the OPGT but do not have contact with a trusted person.
3. Is There a Role for Community Networks?
The LCO has been urged to consider whether the eligibility criteria of legal representatives could be extended to involve institutions, such as community organizations, where an adult does not wish to rely on the OPGT but does not have contact with a trusted person. Although only natural persons can act as a substitute under the SDA, organizations are routinely appointed to assist in managing an adult’s financial affairs in other jurisdictions and sectors.
Organizations are commonly appointed as trustees for the ODSP, CPP and OAS, including community agencies, religious organizations and long-term care homes. In Saskatchewan, non-governmental organizations, such as the Saskatchewan Association for Community Living, have been appointed on occasion as substitute or co-decision makers under The Guardianship and Co-Decision-Making Act. Individualized funding programs, such as Community Living British Columbia, also customarily authorize organizations to assist adults in managing direct payments. Direct payments for services and supports can involve large sums of money and may place an adult in the position of an employer vis-à-vis his or her service providers, who must comply with statutory employment obligations. Because this can be onerous for any individual, the option of receiving support from an organization has increasingly been favoured at CLBC. In the United States’ Representative Payee Program, organizations constitute approximately 38,500 representative payees, some of which collect a fee for their services, including government agencies and non-for-profit organizations. Given projected growth in the population of older adults, the Program is expected to be challenged to locate more payees and the United States Government Accountability Office has suggested to Congress that a broader range of organizations should be permitted.
The appointment of an organization as a legal representative is, however, more complex than that of a person. Organizations may assist more than one adult at a time and may be motivated by economic incentives that could pervert the quality of support they provide. For instance, if a for-profit organization is compensated as a legal representative for multiple adults, profitmaking could be prioritized over delivering quality services. Policies in the income supports and social benefits sectors, where organizational appointments are most common, tend to include detailed rules to qualify organizations and demanding accountability requirements. For instance, under the ODSP Directives, an agency that receives compensation for acting as a trustee must “not be in a conflict of interest position by being appointed”, “maintain separate records for each ODSP recipient” and “enter into a contractual relationship with MCSS Regional Offices agreeing to carry out [specified] responsibilities”. Like ODSP, Community Living British Columbia and Developmental Services Ontario have quality assurance and reporting standards to which organizations must adhere.
Turnover in the workforce may also mean that organizations cannot guarantee that any single employee will be present to provide an adult with a familiar face over the many years of decision-making that the RDSP involves. As a matter of practicality, turnover in the workforce requires organizations to develop policies to address the delegation of signing authority to staff members interacting with financial institutions, including procedures to inform them if there is a transfer in authority to another staff member. As with any legal representative acting for an RDSP beneficiary, third parties must be able to rely on the legal authority of an organization as well as that of an organization’s representatives.
Furthermore, if extending the eligibility criteria for a legal representative is appropriate as an option for reform, the organizations that would be permitted to act would need to be considered carefully. Conflicts of interest leading to incidents of financial abuse have been identified under the United States Representative Payee Program where organizations have consisted of employers, and operators of group and care homes, including representative payees providing food, shelter and services while controlling an adult’s benefits. Where there is a risk that an organization’s interests conflict with the RDSP beneficiary’s, it should be prohibited from being appointed as a legal representative. This could be achieved through screening on a case-by-case basis, or by approving or excluding certain types of organizations according to their mandate or relationship to RDSP beneficiaries. Conflicts of interest are a concern that equally applies to the appointment of persons and are considered more generally in Section E below.
Collaborations with government funded-professionals who are authorized to provide services under statutes such as SIPDDA and not-for-profit organizations that serve the communities to which many RDSP beneficiaries belong could be considered for eligibility, as a first start. Information gained in submissions to the federal government during the RDSP Review and in the LCO’s preliminary consultations shows that some not-for-profit organizations would be willing to act. Government-funded service providers have also previously acted as trustees for income supports. Ontario’s Adult Protective Service Worker (APSW) Program is an example. APSWs assist adults with developmental disabilities who are living in the community to strengthen their skills in managing the tasks of daily living, including helping with day-to-day finances. APSWs can be appointed as trustees for the receipt of ODSP benefits, albeit only as a temporary measure while alternatives are pursued.
4. Summary of Options in the Eligibility and Availability of Legal Representatives
This section discussed the extension of eligibility for legal representatives qualified to act for RDSP beneficiaries to organizations. The RDSP is available to a range of persons with mental disabilities. Some beneficiaries experience social isolation and do not have a trusted person to whom they can turn for assistance. Currently, the SDA does not permit organizations to act as substitute decision-makers, except where a substitute decision-maker is the OPGT or a trust company. In other jurisdictions and sectors, organizations are routinely appointed to assist in managing an adult’s financial affairs.
The appointment of organizations does introduce a higher level of complexity into a process to establish a legal representative. Existing processes tend to include detailed rules to qualify organizations and demanding accountability requirements. Turnover in the workforce may also mean that organizations cannot guarantee that any single employee will be present to provide an adult with support over the years of decision-making that the RDSP involves. Furthermore, the types of organizations that would be permitted to act as a legal representative would have to be selected carefully. The LCO’s preliminary research confirms that not-for-profit organizations would likely be willing to accept these responsibilities.
The LCO believes the extension of eligibility to qualifying organizations should be considered as an option for reform.
QUESTION FOR DISCUSSION
41. Should eligibility to act as a legal representative for RDSP beneficiaries be extended to organizations? If so, what types of organizations would be suitable?
E. Safeguards against Abuse and the Misuse of a Legal Representative’s Powers
Authorizing a person to assist or make decisions on behalf of an RDSP beneficiary creates an opportunity for mistreatment because “[t]he corollary of trust and power is that it always creates a potential for abuse”. Financial abuse can occur through a range of activities, such as withholding funds, cashing investments without consent, pressuring an adult to make expenditures and, generally, making decisions in a manner that has detrimental consequences for the person who is entitled to benefit from the RDSP. The Canadian Centre for Elder Law observes that “[o]ne of the challenges of the financial sector is that many of the legitimate tools that are used for financial and personal planning, financial management, and monetary transactions are precisely those same tools that are commonly used to financially abuse seniors”. This challenge is one that any options for reform in the LCO’s project must address in facilitating an RDSP beneficiary’s right to live in safety.
Definitions of financial abuse vary considerably. One plain language definition of financial abuse relating to older adults explains that it occurs “where someone tricks, threatens or persuades older adults out of their money, property or possessions”. The Victorian Law Reform Commission provides a more nuanced definition. It describes what it believes should be prohibited conduct toward a person with diminished capacity in terms of abuse, neglect and exploitation. Financial abuse could mean “taking a person’s money without their valid consent”. Neglect could constitute “not taking adequate care of their finances or property”. Exploitation could include “the use of another person’s finances principally for one’s own benefit”. The LCO accepts the VLRC’s definitions of abuse, neglect and exploitation as encompassed by the single term “financial abuse” for the purposes of this discussion paper.
Financial abuse can involve subtle dynamics, particularly where adults are in a relationship of dependency with trusted family members and friends. For instance, it could arise in “circumstances where a senior is financially supporting other family members and/or allowing them to live in his or her home, due to pressure or where this dynamic is causing harm to the senior”. Financial abuse “often occurs in connection with other types of abuse”; it cannot be separated entirely from behaviour such as physical, psychological and sexual mistreatment. Any options for reform in this project must be formulated with the knowledge that abuse “is not a single phenomenon and does not lend itself to understanding through a single unified theory; rather, different types of abuse denote different kinds of problems impacted by diverse social dynamics that are key to how we understand effective response”.
The LCO has used terminology in this discussion paper to distinguish “financial abuse” from the “misuse of a legal representative’s powers”. While financial abuse could encompass the definitions discussed above, the misuse of a legal representative’s powers may take place where an individual is well-intentioned but misunderstands or misapplies his or her roles and responsibilities. For instance, a legal representative could fail to consult adequately with an adult, mistakenly use his or her powers beyond those that are permissible or may not take important considerations into account in coming to a decision. The LCO heard in our preliminary consultations that this type of misuse occurs and the outcomes may be detrimental. The mechanisms that have been employed to remedy resulting problems can be quite different from addressing financial abuse. However, many of the safeguards that are discussed here can be helpful in both situations.
There is a dearth of literature on the prevalence of financial abuse in Canada. In a 2011 study by the National Initiative for the Care of the Elderly (NICE) surveying 267 older adults living in the community across Canada, 9.7 per cent of respondents reported having experienced financial abuse. Of those who experienced financial abuse in the preceding 12 months, 7.7 per cent reported experiencing it every or almost every day, and 34.6 per cent reported experiencing it many times. The abuser who financially mistreated the older adults lived with 16.1 per cent of them for at least one experience. Although NICE’s questions focused on the past 12 months, respondents said that they had experienced abuse throughout the life course. Where an adult experiences diminished capacity, there is an added concern that financial abuse could arise because the adult cannot effectively supervise a legal representative or informal supporter. Cognitive impairment has been found to be an especially potent predictor of elder abuse and incidents of abuse and other forms of financial mismanagement by attorneys and guardians of persons with diminished capacity are well-known to take place.
This section reviews possible safeguards against financial abuse and the misuse of a legal representative’s powers. It begins by presenting the areas of vulnerability to abuse in RDSP transactions. Next, it reviews Ontario’s existing commitments to secure the safety of adults with mental disabilities. It concludes with a summary review of additional safeguards that are used across jurisdictions for prevention, monitoring and detection, and intervention.
2. Areas of Vulnerability in RDSP Transactions
The RDSP can attract significant wealth. Before investment income, private contributions to an RDSP can total $200,000 and the federal government’s grants and bonds can total $70,000 and $20,000 per beneficiary, respectively, depending on factors such as income and contributions. An RDSP is to be operated for the benefit of the beneficiary alone. Acknowledging the potential for financial abuse and mismanagement, the RDSP was designed to incorporate safeguards. Payments from the RDSP are mandatory beginning at age 60. The Minister of Finance’s Expert Panel recommended that LDAPs commence at a certain point in time due to the “legitimate concern that the tax deferral benefit of [the RDSP] not be abused by permitting a multi-generational transfer of tax deferred income”. This could occur if the plan holder restricts or the beneficiary foregoes payments so that another person receives a refund of contributions after the beneficiary’s death. When an RDSP beneficiary dies all government grants and bonds from the preceding 10 years must be repaid and any remaining funds are to be paid out according to the beneficiary’s own instructions in a will or intestacy rules.
Additionally, LDAPs are to be calculated on a strict formula that is intended to distribute the beneficiary’s funding evenly over the course of his or her remaining lifetime. In recommending this safeguard, the Expert Panel explicitly took into account that “permitting the Beneficiary or Guardian unlimited access to the [RDSP] might result in the Plan being exhausted long before the Beneficiary’s lifetime needs had been fulfilled”. Other safeguards include a prohibition on returning private contributions once they are deposited into an RDSP and the requirement to notify the beneficiary when a qualifying family member is appointed as a plan holder.
The RDSP also contains safeguards to ensure that a plan is in compliance with the ITA. Financial institutions must notify ESDC and the CRA if they are aware that the RDSP is or is likely to become non-complaint. An RDSP does not comply with plan conditions if it is not “operated exclusively for the benefit of the beneficiary under the plan” or if it is not operated in accordance with its terms. One of those terms is that DAPs must be paid to the beneficiary. As mentioned above, unless the beneficiary or a person who is legally authorized to act for the beneficiary gives a valid receipt and discharge for payment, the RDSP issuer cannot be certain it has complied with the plan and the ITA. An RDSP would also be non-compliant if a plan holder who is not the beneficiary is not a qualifying person under the ITA. If there is a dispute as to the eligibility of a plan holder, the holder must use best efforts to avoid a reduction in the fair market value of the RDSP until the dispute is resolved. The CRA’s Registered Plans Directorate has a Compliance Division that conducts random audits and follows up with financial institutions to address any discrepancies that are uncovered or reported. However, it does not have the resources to monitor every RDSP financial transaction, nor is it the division’s mandate.
The greatest areas of vulnerability in RDSP transactions are by far when a plan holder requests one-time DAP withdrawals and in the management of funds that have been paid to the RDSP beneficiary. As mentioned previously, withdrawing funds from an RDSP before mandatory lifetime payments begin carries penalties that can significantly reduce the amount of government grants and bonds in the RDSP. Furthermore, should the scope of a legal representative’s powers extend to assisting an RDSP beneficiary with payments, the risks of financial abuse and mismanagement could be substantial. Should the scope of a legal representative’s authority not be extended in this manner, however, the absence of a formal arrangement to assist adults with diminished capacity for general financial management could likewise impact their vulnerability. Addressing these major areas of vulnerability – requesting DAPs and managing payments – should be remembered as the object of the following discussion on safeguards against abuse.
3. Ontario’s Current Framework to Ensure the Security of Adults with Mental Disabilities
There are a number of federal and provincial laws and policies that could safeguard the interests of RDSP beneficiaries in Ontario. This section briefly summarizes the broader legislative and policy framework of the Criminal Code and privacy legislation, among others, followed by a thorough review of existing safeguards under the SDA.
b. The Broader Legislative and Policy Framework
The Criminal Code
The Criminal Code makes financially abusive behaviour an offence. Relevant provisions include those addressing theft by a person holding a POA, misappropriation of money held under direction, criminal breach of trust, extortion and fraud. The sentencing provisions of the Criminal Code also deem aggravating factors to include evidence that an offence was motivated by bias, hate or prejudice based on age or disability as well as abuse of a position of trust or authority in relation to the victim.
However, many commentators have noted that the criminal justice system does not provide a comprehensive response to issues of abuse. Survivors of abuse may be reluctant to report an offense, particularly if the abuser is a family member who could face criminal penalties. Delays in the administration of justice can mean that survivors may not see results in a timely fashion. Furthermore, persons with disabilities face barriers in accessing the criminal justice system, despite a number of initiatives intended to improve access, such as victim services agencies. Although the Criminal Code can have a deterrent effect, many efforts to address financial abuse concentrate on checks and balances to prevent and detect abuse.
Ontario’s Strategy to Combat Elder Abuse
The Ontario Seniors’ Secretariat has developed a Strategy to Combat Elder Abuse, which is being implemented in partnership with the Ontario Victims Services Secretariat, Ministry of the Attorney General, and the Ontario Network for the Prevention of Elder Abuse. The Strategy is a comprehensive, non-legislative scheme that focuses on the coordination of community services, training for front-line staff and public education. Elements of the Strategy include a province-wide, toll-free victim support line and a network of Elder Abuse Regional Consultants, providing resources for community and justice system service providers and local elder abuse networks.
Long-Term Care Homes Act, 2007
Many older adults who are living with disabilities may be residents of long-term care facilities. The Long-Term Care Homes Act, 2007 contains important protections to detect and intervene in cases of financial abuse. Long-term care homes are required to adopt a zero tolerance policy and ensure that it is complied with through a program for preventing abuse and neglect; procedures for investigating and responding to alleged, suspected or witnessed abuse; and consequences for those who abuse or neglect residents, among other measures. Any person who has reasonable grounds to suspect harm or a risk of harm from abuse or improper or incompetent treatment of a resident must report them same. This mandatory reporting also includes suspected misuse or misappropriation of a resident’s funds. The Long-Term Care Homes Act, 2007 contains provisions for inspections following such a report as well as whistle-blower protections.
In Ontario, the collection, use and disclosure of personal information is regulated by federal, provincial and municipal statutes. Which statute applies can be a complex issue that depends on factors, including the nature of information and types of organizations involved. The federal Personal Information Protection and Electronic Documents Act (PIPEDA) applies to banks in Ontario. Provincially regulated financial institutions include credit unions. In Ontario, credit unions are regulated by the Credit Unions and Caisses Populaires Act, 1994 (CUCPA).
Generally, a person’s consent is required to disclose personal information that is in someone else’s control. However, there are exceptions where a financial sector representative suspects financial abuse. PIPEDA specifically permits disclosure “to an investigative body, a government institution or a part of a government institution” where “the organization has reasonable grounds to believe that the information relates to a breach of an agreement or a contravention of the laws of Canada, a province or a foreign jurisdiction that has been, is being or is about to be committed”. This language “captures circumstances where a crime has been committed or is about to be committed. The broad language does not include circumstances where an organization believes a crime may be committed and there is no notion of risk imbedded into the subsection”.
Disclosure may be permitted under PIPEDA when “required by law” or when a person needs the information “because of an emergency that threatens the life, health or security of an individual”. CUCPA also includes an exception to confidentiality that allows the disclosure of information to a person who is entitled to information by law. As discussed below in this section, the SDA expressly allows the OPGT to access records in the custody or control of a range of individuals and organizations, including a bank, credit union or other financial institution, where it is investigating an allegation that an adult is incapable of managing property and that serious adverse effects are occurring or may occur.
Financial Sector Practices
Financial institutions encounter issues of financial abuse and the misuse of a legal representative’s powers with some regularity. Some banks have developed internal training programs to assist staff in detecting and responding to abuse. For instance, the Royal Bank of Canada has training materials to identify the inappropriate use of a POA. The materials advise staff of potential responses including blocking transactions, cancelling credit cards and, as a last resort, informing the police, the OPGT or other third parties.
Complaints that are made against financial institutions with respect to transactions entered into with legal representatives may be resolved internally or elevated to external agencies, such as the Ombudsman for Banking Services and Investments. The OBSI often hears complaints regarding financial abuse. Cases have included circumstances where an adult has multiple POAs or a family member misappropriates an adult’s funds through informal supports, such as co-signing for a mortgage or loan. However, the OBSI strictly arbitrates disputes between financial institutions and customers. Disputes between an RDSP beneficiary and his or her legal representative that do not involve a breach of a financial institution’s procedures or industry standards do not qualify for relief.
c. Ontario’s Current Framework under the Substitute Decisions Act, 1992
Formalities in the Appointment Process
The SDA contains robust safeguards against financial abuse at the stages of prevention, monitoring, detection and intervention. Formalities in the process to appoint an attorney or a guardian for property include several preventative measures. In the case of external appointments, the courts and the OPGT play an important supervisory role in screening and approving appointments. In determining the suitability of a proposed guardian, the courts and the OPGT must approve the proposed guardian’s plan to manage the adult’s finances, and consider his or her closeness to the adult as well as the adult’s wishes. They may impose conditions on the guardian as they see fit, which can include a requirement to post security.
Powers of attorney are personal appointments that are executed privately. Without the benefit of the OPGT or court oversight, the SDA requires other formalities to create a POA. The threshold for capacity to give a continuing POA for property is itself a safeguard against financial abuse and, in Ontario, the threshold for capacity is stringent relative to certain other Canadian provinces. A POA must also be executed in the presence of two witnesses, each of whom must sign the POA. The SDA prohibits certain persons from acting as witnesses, including minors, an adult’s child and a spouse or partner of the adult or the attorney. An adult can stipulate conditions and restrictions in the POA, including that it should come into effect upon a specified event.
An adult can name any person as an attorney in a POA. However, a judge and the OPGT are restricted in whom they can appoint as a guardian of property. A judge is prohibited from appointing a person who could have a conflict of interest in managing the adult’s property because he or she “provides health care or residential, social, training or support services to an incapable person for compensation”, unless such a person is the adult’s spouse, partner or relative, among others. The OPGT can appoint the adult’s spouse or partner, relative, attorney under a limited POA or a trust company if the adult’s spouse or partner consents.
A court, the OPGT or the adult can name one or more substitute decision-makers. If more than one person is appointed, they can make decisions jointly or their responsibilities can be separated. The OPGT’s Power of Attorney Kit, explains that giving attorneys the opportunity to make decisions separately guards against interruptions in representation that can be expected from temporary absences, such as sickness or vacations, or for unexpected reasons. A substitute attorney can be named in a POA to avoid an adult being “left with no one to manage [his or her] financial affairs”. Having multiple attorneys in a POA can also safeguard against it being automatically terminated where an attorney is removed by allowing for a successor to continue to act.
Roles and Responsibilities of Substitute Decision-Makers
Once a substitute decision-maker is appointed for an adult who has been found to be incapable, he or she must fulfill the duties set out in the SDA that were discussed above in Section C, subject to any specified conditions. These duties include various activities to be undertaken in the decision-making process, such as encouraging an adult’s participation and making authorized expenditures. If substitute decision-makers breach these duties, they can be held liable for damages, unless the court is satisfied that they acted honestly, reasonably and diligently, and decides to relieve them from all or part of the liability.
The OPGT has published several information booklets on the duties and powers of substitute decision-makers, which it has made available to the public on the Ministry of the Attorney General’s website. The OPGT and the courts also provide an ongoing source of support to substitute decision-makers seeking guidance about fulfilling their role. A substitute decision-maker, dependent, the OPGT or any other person with leave, may apply to the court for directions on any question arising in connection with a decision-making arrangement. The OPGT also has authority to mediate a dispute that arises between substitute decision-makers relating to the performance of their duties.
Accountability, Detection and Intervention
Substitute decision-makers must maintain accounts of all transactions involving the adult’s property according to detailed requirements in the Regulations on Accounts and Records of Attorneys and Guardians. An application may be made to the courts to “pass” the substitute decision-maker’s accounts in order to permit those who are concerned about the administration of the adult’s property to have it reviewed by an external arbiter. An adult and a substitute decision-maker are entitled to make such an application, as are substitute decision-makers for personal care, an adult’s dependent, the OPGT, the Children’s Lawyer, a judgment creditor or any other person granted leave of the court.
The court has broad powers to safeguard an adult’s property during the passing of accounts, including suspending the powers of a substitute decision-maker, appointing the OPGT or another person pending the determination of the application and ordering that a POA be terminated. A court may also terminate, suspend or vary a substitute decision-making arrangement through a variety of other means. For instance, an adult who is subject to a statutory appointment can apply to the court to terminate the arrangement.
The OPGT has an obligation to investigate all allegations made by any person that an adult is incapable of managing property and that serious adverse effects are occurring or may occur. A member of the public, a bank employee, a government agency or any other individual or organization could make such an allegation. “Serious adverse effects” include the “[l]oss of a significant part of a person’s property, or a person’s failure to provide necessities of life for himself or herself or for dependents”. If the results of the investigation demonstrate reasonable grounds that an adult is incapable and that a temporary guardian of property is required to prevent serious adverse effects, the OPGT must apply to the court to be named as a temporary guardian. The court can suspend the powers of an attorney under a continuing POA during the term of the temporary guardianship. The SDA gives the OPGT significant discretion in taking steps to conduct its investigation. During the investigation, the OPGT is entitled to access any records relating to the adult in the custody or control of a range of individuals and organizations, including a bank, credit union or other financial institution.
The OPGT maintains a Register of all statutory and court appointed guardians. Information that must be recorded for each guardian includes the contact information of the adult and guardian, restrictions on the guardian’s authority and the date the guardianship took effect, changed or was terminated. The OPGT does not have a register for other types of legal representatives for financial management, including POAs and trusteeships established in the income support and social benefits sectors.
4. Possible Additional Safeguards for RDSP Beneficiaries
Ontario’s existing safeguards against financial abuse and the misuse of a substitute decision-maker’s powers are relatively comprehensive when compared to other Canadian jurisdictions. Nevertheless, in the context of the LCO’s larger project on Legal Capacity, Decision-Making and Guardianship, many stakeholders raised concerns that existing mechanisms have not been sufficiently effective to protect vulnerable adults. In particular, the LCO learned of a widespread perception that the current framework has not been adequately implemented. For instance, court-based mechanisms to oversee the fulfillment of a legal representative’s duties, including requesting directions or passing accounts, may be too costly to access for many individuals. Additionally, the LCO learned in this project that there may be limitations on the OPGT’s mediation services, which are restricted by resources and cannot solve disputes unless the substitute decision-makers agree to do so voluntarily. As the guardian of last resort, the OPGT also cannot mediate disputes if there is a risk that it will be called upon to act for the adult who is at the centre of the dispute.
However, the LCO has not yet had the benefit of thorough research and consultations for the purposes of this discussion paper to assess the overall effectiveness of Ontario’s current framework. The LCO has commissioned a research paper in the larger project that analyzes mechanisms for monitoring and accountability for substitute decision-making. We will review relevant substantive provisions in the SDA and their implementation in the course of our larger project but cannot do so here. We also will not consider proposals for reform that are currently before the Ontario legislature in this discussion paper.
Certain existing provisions in the SDA protect members of the public, generally, such as the OPGT’s powers of investigation. The OPGT would be required to investigate any allegation that an RDSP beneficiary is incapable of managing property and that serious adverse effects are occurring or may occur. Other safeguards contained in the SDA could be incorporated into an alternative process to appoint a legal representative for RDSP beneficiaries by referring to the SDA directly or adapting them. This will depend on how an alternative process is established and implemented. Our review of possible safeguards in this section is limited to supplemental measures that could complement Ontario’s existing framework.
With respect to the possible additional safeguards presented below, only those that could meet the benchmarks for reform in the special context of the RDSP are discussed, excluding options that would not be cost-effective or would be difficult to use. They are guided by the basic policy objective that “a safeguard should be adopted only if it is thought there is a clear justification for it, that it will be likely to achieve the purpose for which it is adopted and that it will not have unacceptable side effects”.
The possible additional safeguards for RDSP beneficiaries are categorized in terms of formalities in the appointment process; roles and responsibilities of legal representatives; and accountability, detection and intervention. There is some overlap in these categories and they should be considered in relation to each other. For example, a requirement that legal representatives sign an acknowledgement accepting an appointment with information on their duties, as a formality, may improve compliance because a better understanding of the law could reduce unintentional misuse of an appointment.
The categories of safeguards must also be balanced with each other. Some degree of formality in the appointment process is necessary, such as screening by witnesses, the courts, the OPGT or another government agency. Formalities in the appointment process serve to ensure that an appointment was not made in circumstances of fraud or undue influence, confirm an adult’s wishes and increase knowledge of the implications of an appointment for the adult, his or her legal representative and other interested parties. However, formalities can be costly and cumbersome, and they may not address the potential that an appointment can be abused once it is in effect, for instance, where there is a conscious choice to divert funds. As explained in the McClean Report, “[i]f safeguards are needed to prevent this type of misuse of authority, it will require the setting up of mechanisms to supervise the agent”. The LCO’s focus here is on balanced measures for sustained protection during and after the appointment process from preventative checks and balances to intervention, where appropriate.
b. Possible Additional Safeguards for RDSP Beneficiaries
Formalities in the Appointment Process
Provision of Mandatory Information: Information about guardianship and POAs is fairly accessible for those who seek it out. The Ministry of the Attorney General and the Office of the Public Guardian and Trustee are a significant source of information for members of the public. Public legal education on these issues has also been undertaken by organizations such as the Advocacy Centre for the Elderly and the Ontario Network for the Prevention of Elder Abuse. However, the provision of information on substitute decision-making arrangements is not mandatory and may not be accessed equally by all persons affected by an appointment.
Mandatory forms and information can provide a minimum level of public legal education. There is no prescribed form for a POA in Ontario. The OPGT has disseminated a POA kit that adults can use as a template as have other organizations and financial institutions. These POA kits can contain different information and some have been critiqued as inaccurately representing the law. For external appointments, there are standard forms that must be used in the courts and to apply to replace the OPGT as a statutory guardian. However, these forms contain scant information on the requirements, implications and risks of an appointment.
Some jurisdictions have mandatory forms containing explanatory notes that must be accessed in order to validate an appointment. For instance, in the Northwest Territories, a standard form POA includes explanatory notes that must be read before signing the document. Forms can also be included in a package with more comprehensive information. This is the approach taken in Ontario’s POA kit published by the Ministry of the Attorney General, although it is optional. The major concern with mandatory information is that it may not be adaptable to all situations. Forms, in particular, could reduce flexibility to place conditions on an appointment. In the case of the RDSP, this would be most evident if the scope of a legal representative’s authority were expanded beyond that of a plan holder because any form would need to adapt to the wide range of decisions that could be made.
Acknowledgement and Acceptance by the Legal Representative: In Ontario’s court and statutory appointment processes, proposed guardians are effectively screened by third parties, including through the submission of a management plan for an adult’s finances. However, an attorney does not have to be notified of or consent to his or her appointment to validate a POA. Provinces, such as the Yukon and British Columbia, require that an attorney sign an acknowledgement of his or her acceptance of the appointment. Other provinces include a section for attorneys to sign in their non-mandatory standard POA forms. Requiring a legal representative for the RDSP to sign an acknowledgement of his or her appointment, whether through a personal or external appointment, could be a way to deliver mandatory information on his or her roles and responsibilities, including the scope of authority to act, duties to include the adult in decision-making activities and the standard of care.
Roles and Responsibilities of Legal Representatives
Prohibition on Conflict Transactions: The SDA provides a set of positive obligations for how guardians must allocate an adult’s assets, including a hierarchy of expenditures and guidance on the treatment of gifts and loans. These positive obligations also apply to attorneys under a continuing POA, if the grantor is “incapable of managing property or the attorney has reasonable grounds to believe that the grantor is incapable of managing property”. In some jurisdictions, there are also specific limitations on transactions that could give rise to a conflict of interest. For instance, the state of Queensland in Australia imposes a duty on attorneys acting in financial matters to avoid conflict transactions, unless they have been authorized in advance. Conflict transactions could be prohibited through the inclusion of a clause that a legal representative cannot personally benefit from an RDSP beneficiary’s funds. Alternatively, conflict transactions could be listed as prohibited expenses.
Conflict transactions can be difficult to define because a legal representative may derive some personal benefit, unavoidably, as an indirect effect of maintaining the adult’s lifestyle. For instance, in shared living arrangements between a spouse or child and an adult, an adult’s funds could be used to pay for rent, food or household expenses. Regardless of any potential ambiguities, joint interests in a transaction should not be permitted where the consequences are detrimental to the beneficiary. The Queensland Law Reform Commission and the VLRC have recommended the adoption of measures to identify conflict transactions. In Ontario, it is unclear whether express provisions related to specific types of transactions would add significantly to what is already in place.
Limits on Withdrawals and Spending: Limits on the amount of funds spent in a given transaction or over a period of time have been incorporated into some jurisdiction’s processes to appoint a legal representative. Community Living British Columbia provides an example. CLBC permits informal “agents” to manage direct payments on behalf of a person receiving individualized funding in an arrangement that is comparable to ODSP trusteeships. However, where a recipient’s funding exceeds $6,000 in a 12 month period, he or she must obtain formal assistance under a representation agreement. Professor Nina Kohn has also proposed that there be mandatory advance notification to an adult at any time a legal representative enters into a “fundamental transaction” that could significantly alter the adult’s lifestyle. Requiring advance notice of routine services, such as paying bills, could be overly burdensome on a legal representative and may be of little benefit to the adult. Nevertheless, “in certain situations, communication after the fact may not be sufficient to protect a principal’s interests and therefore consultation by the agent prior to undertaking an action should be the norm”.
In the case of the RDSP, where disability-related expenses could be quite high, it may not be appropriate to set an absolute limit on the amount of withdrawals or expenditures. However, safeguards could require consultation with the adult or the prior approval of a third party where withdrawals or expenses go beyond a specified limit or would fundamentally affect the beneficiary’s interests. For instance, a plan holder could be required to provide notice to the adult and/or a third party in advance of requesting a one-time DAP withdrawal, since each DAP is an exceptional transaction.
Accountability, Detection and Intervention
Private Monitors: A number of jurisdictions have adopted or recommended measures to supplement public supervision with private monitors or a duty to account to named individuals, such as family members. Following the recommendations of the Manitoba Law Reform Commission, Manitoba has enacted provisions that oblige attorneys to report their accounts upon the demand of any person named in the POA or to the nearest relative. Similar informal accounting provisions also exist in Saskatchewan, the Northwest Territories and Nunavut. The Alberta Law Reform Institute’s report, Enduring Powers of Attorney: Safeguards Against Abuse, recommended similar measures as a means to enable ongoing supervision without the necessity to apply to the courts for a formal accounting. Mandatory notification to individuals such as family members or spouses could, however, raise concerns about an adult’s rights to have personal information kept confidential.
In British Columbia, there is a comprehensive system of private monitoring for representation agreements. The requirements to designate a monitor were discussed above in Chapter V.B, where it was noted that monitors have been used very frequently, even where they are not compulsory. The duties and powers of a monitor are extensive. Monitors must make reasonable efforts to assure that the representative is acting in good faith within the boundaries of the representation agreement. The monitor can require a representative to produce accounts and records if they suspect that he or she is not acting responsibly. If after reviewing the records, the monitor believes the representative is not in compliance with his or her duties, the monitor must inform the British Columbia Public Guardian and Trustee. The LCO heard in our preliminary consultations that monitors also provide a source of ongoing advocacy support for adults in mediating disputes. Together, the adult, representative and monitor can work as a team in a manner that engages the adult’s meaningful participation in decision-making activities. The Queensland Law Reform Commission has stated its belief that private monitors are preferable to options involving the public review of accounts by a public guardian or tribunal, or a system of random audits.
For the reasons stated in Section V.C, Eligibility and Availability of Legal Representatives, the LCO also asks whether organizations could be given a role as monitors, where an adult does not have a trusted personal contact.
Mandatory Reporting: In Ontario, guardians and attorneys are required to keep detailed records. However, they are not required to report their records for an accounting, except in situations where they are called upon to do so. In the income support and social benefits sectors, trustees in Canada and representative payees in the United States must report to a government agency annually or biannually. The Newfoundland and Labrador legislation to appoint a designate for RDSP beneficiaries incorporates mandatory reporting to the Public Guardian and Trustee. The LCO believes that if private monitors are a desirable option for reform, as discussed immediately above, reviewing mandatory reports could possibly be considered as one of their duties.
Experience with representative payees in the United States demonstrates that where a government agency is tasked with reviewing accounts, adequate resources must be available to implement that duty. Representative payees for social security funds must maintain and submit itemized records of funds received and purchases at least annually. The Social Security Administration has developed computerized procedures to review reports and they also perform targeted audits through periodic site visits. However, detection of financial abuse remains a challenge:
…[O]btaining these reports, reviewing them, and following-up on delinquent reports is extremely time-consuming for staff…[S]taff expend considerable effort to obtain accountings, which sometimes required multiple mailings, telephone calls, and face-to-face meeting, and, in some instances, took several months to complete.
Instances of financial abuse or misuse may also be difficult to identify in financial reports. As long as the total amount spent and saved equals or exceeds 90 per cent of the amount received, the SSA approves reports submitted by representative payees. The Social Security Advisory Board has found that “[s]ending, collecting, and reviewing this information is a large expenditure that yields little useful result in detecting misuse”. Reid Weisbord has recommended that Congress create a private reporting program “wherein a concerned relative or friend volunteers to serve as a private watchdog without assuming the burdens and liabilities of a representative payee appointment”. The United States Accountability Office has also recommended that outside organizations could volunteer to assist with monitoring.
The Manitoba Law Reform Commission noted that in its own province, the Public Trustee should serve as a recipient of accounts as a last resort in the absence of a named private recipient. Given that the costs of reviewing accounts could be “enormous” for the Public Trustee, the Manitoba Law Reform Commission found “we believe that it would be inappropriate and, possibly, irresponsible for us to make such a recommendation”.
Periodic Review or Termination: Under the SDA, a court or the OPGT can impose conditions on a guardianship arrangement. These could include that it be reviewed after a specified period of time. In the Yukon, RAs expire at the earlier of three years or when an adult’s capacity declines as a safeguard against abuse. The LCO heard in its preliminary consultations that these provisions could possibly be limited in terms of their application to the RDSP. The RDSP is a long-term savings vehicle that involves many years of decision-making for a legal representative. Even if the scope of a legal representative’s authority is limited to that of a plan holder, he or she may need to approve one-time DAP withdrawals and monitor investments throughout the lifetime of the RDSP. If a process to establish a legal representative for RDSP beneficiaries were restricted to a few years, it would require an adult to execute a new agreement at regular intervals, or seek an external appointment should his or her capacity decline. Additionally, representation agreements in the Yukon “are not for adults who have a degenerative disease like Alzheimer’s” or for those whose decision-making abilities fluctuate. The Yukon example does, nevertheless, raise the question of whether mandatory periodic review of a legal representative’s appointment would be an effective safeguard that goes beyond an accounting of financial records to consider whether the arrangement is operating to the advantage of the beneficiary.
5. Summary of Options for Reform in the Safeguards against Financial Abuse and the Misuse of a Legal Representative’s Authority
This section has presented options for reform to safeguard RDSP beneficiaries against financial abuse and the misuse of a legal representative’s powers. The RDSP incorporates some safeguards against abuse, but the greatest areas of vulnerability arising from RDSP transactions could be when a plan holder requests one-time DAP withdrawals and in the management of funds that have been paid to the beneficiary.
Ontario’s safeguards against financial abuse and the misuse of a substitute decision-maker’s powers are relatively comprehensive when compared to other Canadian jurisdictions. The province’s broader legislative and policy framework includes the Criminal Code, Ontario’s Strategy to Combat Elder Abuse, privacy laws and informal financial sector practices, such as the arbitration of disputes through the Ombudsman for Banking Services and Investments. The SDA contains robust formalities in the appointment process, provides support for substitute decision-makers in fulfilling their duties, and permits interested parties to hold substitute decision-makers accountable through the OPGT’s investigations unit and court interventions. Existing safeguards under the SDA are listed in the left column of Figure 3, below.
The LCO has not yet had the benefit of thorough research and consultations for the purposes of this discussion paper to assess the overall effectiveness of Ontario’s current framework. The LCO’s larger project on Legal Capacity, Decision-Making and Guardianship will review relevant substantive provisions of the SDA and their implementation. Many of the existing safeguards in Ontario could be incorporated into an alternative arrangement to establish a legal representative for RDSP beneficiaries. In the context of our larger project, the LCO has learned from preliminary consultations that there is a widespread perception that the current framework has not been adequately implemented. Given that the RDSP attracts significant wealth, supplemental measures to safeguard RDSP beneficiaries are desirable. Additional possible safeguards are listed in the right column in Figure 3 below.
During the stage when an appointment is being formalized, whether through a personal or external appointment process, additional safeguards could include the provision of mandatory information and the requirement that a legal representative acknowledge and accept his or her duties. Both safeguards could be a way to deliver mandatory public legal education to RDSP beneficiaries and legal representatives on their roles and responsibilities, including the scope of authority to act, duties to include the adult in decision-making and the standard of care. As formalities in the appointment process, they could be incorporated into a mandatory form or informational booklet to be accessed equally by all persons affected by the appointment.
The SDA provides a set of positive obligations for how guardians and attorneys must allocate an adult’s assets, including a hierarchy of expenditures. The LCO has proposed here that restrictions could also be placed on transactions that could give rise to a conflict of interest. In addition, limits on the amount of funds spent on a particular transaction or over a period of time could require advance consultation with the adult or a third party. For instance, a plan holder could be required to provide notice to a monitor before requesting a one-time DAP withdrawal, closing an RDSP or changing how the plan is invested.
A number of jurisdictions have adopted or recommended measures to complement public supervision with private monitors or a duty to account to named individuals, such as family members. Mandatory notifications could raise concerns about an adult’s right to have personal information kept confidential. These concerns could be mitigated by allowing a beneficiary the opportunity to name the individuals who receive notice or through the appointment of a private monitor. In British Columbia, monitors have extensive duties and powers to oversee a representative, mediate disputes and otherwise advocate on an adult’s behalf.
Monitors may also be the recipients of mandatory reporting. Mandatory reporting holds a legal representative accountable to an external party on an ongoing basis and provides a means to detect financial mismanagement. In Ontario, guardians and attorneys are required to keep detailed records. However, they do not report their records, unless the OPGT or the courts require them to do so. Mandatory reporting is quite common in the income support and social benefits sectors and experience in the United States demonstrates that it uses significant resources. The use of public resources could be minimized if a private monitor is delegated the responsibility to review mandatory reports.
The final safeguard against abuse and the misuse of a legal representative’s authority considered in this discussion paper is that of periodic review or termination of a decision-making arrangement. Under the SDA, a court or the OPGT could stipulate that a guardianship arrangement be reviewed after a specified period of time. In other jurisdictions, such as the Yukon, alternative arrangements are terminated automatically after a number of years have passed or when an adult’s capacity declines. Although automatic termination of an arrangement for the RDSP could pose problems because an adult may need assistance for the lifetime of the RDSP, this example from the Yukon raises the question of whether mandatory, periodic review of an appointment could ensure that it is operating to the beneficiary’s advantage.
QUESTIONS FOR DISCUSSION
42. Are supplementary safeguards that complement Ontario’s existing framework under the SDA needed in the context of the RDSP?
43. What additional measures should be implemented to safeguard RDSP beneficiaries against financial abuse and the misuse of a legal representative’s powers?
FIGURE 3: POSSIBLE SAFEGUARDS AGAINST FINANCIAL ABUSE AND THE MISUSE OF A LEGAL REPRESENTATIVE’S POWERS
|First Page||Last Page|
|Table of Contents|